Catering Coordinator (Temporary)

About the role

Hotel Name: The Biltmore Los Angeles Location: Onsite - Los Angeles, CA Annual Salary: $25.00 Join the Team at The Biltmore Los Angeles At The Biltmore Los Angeles , hospitality is defined by timeless elegance, rich history, and exceptional service. Every interaction is an opportunity to deliver a memorable guest experience rooted in tradition and excellence. About The Biltmore Los Angeles Located in the heart of downtown Los Angeles, this historic landmark hotel is known for its iconic architecture, grand ballrooms, and legacy of hosting world-class events. The property serves as a premier destination for business travelers, group events, and leisure guests seeking a distinctive experience. As part of Millennium Hotels & Resorts, a global hospitality leader with over 145 hotels across key destinations worldwide, our hotel is backed by a legacy of quality, consistency, and service excellence-driven by a passion for hospitality, an entrepreneurial spirit, innovation, and a progressive, solutions-oriented approach." At Millennium, we are guided by our core values: Passion for Hospitality - Delivering meaningful and memorable guest experiences Entrepreneurial - Taking ownership and acting with agility Innovation & Progressive - Continuously improving how we operate and serve Solutions & Results Oriented - Staying adaptable and focused on results These values shape how we work, how we lead, and how we create exceptional experiences for our guests and our teams. About the Role: Catering Coordinator (Temporary) As our Catering Coordinator (Temporary), you will play an integral role in delivering an exceptional guest experience while contributing to a collaborative and high-performing team environment. This role is ideal for someone who brings a passion for hospitality, takes ownership, and is committed to continuous improvement and results. Your Impact You will support day-to-day operations, support team performance, and ensure service standards are consistently delivered. You'll act as a bridge between leadership and frontline teams-driving accountability, engagement, and results. What You'll Be Doing Operations & Execution Ensure smooth, efficient operations aligned with brand standards Identify opportunities for innovation and continuous improvement Deliver consistent, high-quality results in a fast-paced environment Guest Experience Deliver exceptional service rooted in passion for hospitality Anticipate needs and respond with a solutions-first mindset Create memorable, personalized experiences for every guest Team Collaboration Work collaboratively across teams to achieve shared goals Communicate effectively and contribute to a positive work environment Support a culture of respect, energy, and accountability Compliance & Standards Follow all company policies, safety standards, and procedures Maintain accuracy in processes, reporting, and documentation Uphold a culture of accountability and operational excellence Key Responsibilities Coordinate meetings, galas, social events, convention, etc. Prepare and distribute Banquet Event Orders (BEOs) and event resumes. Assist the Catering team with proposals, contracts, and client correspondence. Answer catering inquiries and schedule property tours. Maintain client files, contracts, and event records. Coordinate with banquet, culinary, housekeeping, audio-visual, and front office teams. Monitor event timelines and communicate changes promptly. Assist with menu selections, room setup details, and audiovisual requirements. Prepare and distribute monthly catering and event reports, tracking event activity, revenue, and departmental performance. Prepare and distribute event resumes and attend event resume meetings to communicate event details and ensure seamless coordination across departments. Provide administrative support including reports, calendars, and scheduling. Deliver exceptional guest service before, during, and after events. Perform other duties and special projects as assigned by the Director of Catering & Convention Services or department leadership. Passion for hospitality and delivering exceptional service Strong communication and interpersonal skills Ability to work in a fast-paced, dynamic environment Solutions-oriented mindset with attention to detail Flexibility to work varied schedules, including evenings, weekends, and holidays Technical / Role-Specific Requirements Knowledge of working with Delphi FDC System / SalesForce (desirable) Proficiency in Microsoft Office. Ability to assess and process information accurately, including essential mathematical calculations Education High school diploma or equivalent required Bachelor's degree or equivalent experience preferred Experience 2+ years in an administrative / coordination role 1+ years working in a hotel Delphi FDC experience would be a benefit At Millennium Hotels & Resorts, we support our employees with a competitive benefits package designed to promote wellbeing and long-term success: Medical,

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