Finance & Pre-Accounting Assistant

About the role

At HelloConnect, you will be part of a dynamic team that embraces innovation and leverages advanced technology to create exceptional experiences. Our culture is built on collaboration, continuous learning, and a commitment to excellence. You'll have the opportunity to work on impactful projects, develop your skills, and grow within a supportive environment that values diverse perspectives and experiences. In this role, you will take on a key responsibility in supporting and maintaining the company's day-to-day financial operations by ensuring accurate pre-accounting processes, invoice management, expense tracking, and financial data preparation. You will work closely with the Finance Manager to build efficient financial workflows, maintain organized records, and help create a strong operational foundation that supports business growth and financial accuracy. We're looking for passionate individuals who can bring their unique skills and ideas to the table. Even if you don't meet every requirement but believe you'd excel in this role, we'd love to hear from you!

Responsibilities

• Pre-Accounting & Invoice Management: Take ownership of gathering, sorting, and verifying incoming invoices, receipts, and financial documents to ensure they are complete and compliant before booking.
• Spend Management Support: Assist in managing digital expense tools and corporate cards (e.g., Moss), ensuring employees submit receipts correctly and expenses are properly categorized.
• Data Preparation & Entry: Accurately digitize and prepare financial records for the month-end closing process, acting as the reliable first line of defense against missing data.
• Basic Reconciliations: Perform preliminary matching of invoices to purchase orders and bank transactions, flagging any missing documents or discrepancies to the Finance Manager.
• Foundation Building: Work closely with the Finance Manager to document standard operating procedures (SOPs) and streamline the daily pre-accounting workflows as the business scales.

Requirements

• Experience Level: 1-3 years of experience in finance administration, accounting support, or bookkeeping. We are looking for a reliable foundational player rather than a senior accountant.
• The Organizer: You have a naturally high attention to detail and a zero-tolerance policy for messy data or missing receipts.
• Tech-Savvy & Adaptable: Comfortable working with cloud-based financial and spend management tools. While prior experience with DATEV and Moss is a plus, the ability and eagerness to learn new tech stacks quickly is essential.
• Process-Driven: You understand that clean data going in leads to clean reporting coming out. You enjoy bringing order to fast-paced startup environments.
• The Communicator: Capable of clearly following up with internal team members to track down missing receipts or clarify expense details in a friendly, professional manner.

Benefits

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