Executive Assistant to the CEO (f/m/d)

Responsibilities

• Executive Support (50%)
• Calendar & Partnership: Serve as a trusted partner to the CEO; proactively manage a complex calendar and align schedules with business priorities.
• Stakeholder Management: Act as the primary interface for internal/external stakeholders, ensuring seamless communication and follow-up.
• Briefings & Logistics: Prepare agendas, presentations, and materials for leadership meetings; coordinate complex international travel and logistics.
• Confidentiality: Handle sensitive business and personal matters with absolute discretion.
• Team Leadership & Operations (50%)
• Team Lead: Lead, mentor, and develop a small team of Administrative Assistants, fostering a high-performing culture.
• Resource Planning: Monitor capacity and distribute workload to ensure seamless administrative coverage across the company.
• Operational Excellence: Optimize administrative processes, drive best practices, and lead hiring and onboarding for the team.
• Projects & Budgets: Independently manage special projects, executive events, and budget tracking.

Requirements

• Experience: 5+ years supporting C-level executives, with experience leading or mentoring admin teams.
• Skills: Expert in complex calendar management and navigating fast-paced corporate environments.
• Leadership: Collaborative, hands-on leadership style with a passion for developing others.
• Languages: Fluent in English (written & verbal); French is a plus.
• Working Style: Highly organized, proactive, and resilient under pressure.
• If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.
• Experience Level: Mid-Senior levelWorkplace Type: Hybrid

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