Administrative Assistant, Massive Data Institute - McCourt School of Public Policy - Georgetown University

Requirements

• Job Overview
• Duties include but are not limited to:
• Responsible for administrative tasks involved in conference planning, travel arrangements, and training registration for the Massive Data Institute Governance Group employees, and providing grant management support as needed.
• Assists with a broad array of general administrative duties including the scheduling of meetings, conference rooms, deliveries.
• Tracks and processes expense reports, invoices, and purchase orders.
• Supports project management duties and document management.
• Obtains & reviews competitive vendor quotes for office equipment/supplies, facilities requests, and catering.
• Coordinates with other Massive Data Institute and McCourt faculty and staff regarding supplies and events.
• Supports social media strategy and website management.
• Provides light note-taking support during meetings, capturing key highlights and follow-up items.
• Work Interactions
• Primarily supports the research faculty, staff, and student assistants in the Massive Data Institute Governance Group, and will collaborate with Massive Data Institute Main Campus faculty and staff to support our research, projects, and events.
• Requirements and Qualifications
• A High School Diploma or GED required.
• 2-3 years of demonstrated office management experience.
• Must have extensive knowledge of Microsoft Office (Word, Excel, Access, and PowerPoint) and GSuites equivalents. Experience with Box, Github, Slack, and Adobe a plus.
• Excellent verbal and written communication skills.
• Ability to organize and manage multiple projects, and tasks simultaneously (including tracking and coordinating activities, setting, and adhering to deadlines).
• Demonstrated interpersonal skills, along with a proven ability to work independently and under pressure.
• Ability to work comfortably and collaboratively with both senior executive professionals and support staff and be part of teams.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Comfortable working independently with minimal supervision.
• Proactively identifies problems and proposes or implements solutions.
• Business school, Associate's degree or equivalent is a plus.
• Familiarity with using large language models (LLMs) or similar AI tools to improve workplace efficiency is a plus.
• Work Mode Designation
• Pay Range:
• The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
• $19.20 - $28.70
• Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.
• Current Georgetown Employees:
• If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
• Submission Guidelines:
• Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
• Need Assistance:
• If you are a qualified individual with a disability and need a reasonabl

Benefits

Additional Information

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

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