Academic Personnel Specialist

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Description:
• Salary Range: $66,200 - $68,000 annually
• Essential Duties:
• Manage and coordinate complex academic-personnel actions across the full employment lifecycle for career-track faculty, and faculty associates.
• Policy Expertise and Compliance
• Serve as the college's primary subject-matter expert on academic-personnel policies, procedures, and regulations, including ASU, ABOR, and Provost's Office requirements.
• Interpret and apply university and ABOR policy for faculty, directors, department chairs, and senior leadership
• Monitor policy updates and translate required changes into unit-level processes and documentation for review
• Ensure the accuracy, compliance, and timely completion of all personnel actions.
• Recruitment and Hiring Coordination
• Coordinate vacancy postings, application review, interview scheduling, committee formation, and hiring documentation for career-track faculty and faculty associates.
• Support faculty search committees by monitoring application activity, coordinating search-related processes, and preparing required hiring documentation.
• Draft, review, and process offer letters, reappointment letters, and related hiring documents. Promotion, Review, and Evaluation Processes
• Manage promotion processes and annual performance evaluation cycles for career-track and academic professionals. This may include preparation of materials, system guidance, and procedural oversight.
• Advise faculty leadership on required timelines, workflow steps, confidentiality practices, and documentation standards.
• Coordinate the collection, organization, and submission of academic-personnel materials to the Provost's Office.
• Systems and Data Management
• Provide training, consulting, and troubleshooting on APARS/Interfolio, RPT, Faculty Search, ASU Vita, and related platforms.
• Maintain current and accurate data for career-track faculty, including rank, demographics, annual evaluations, and curriculum vitae.
• Partner with the Business Intelligence unit to ensure data structure, accuracy, and accessibility align with college reporting and compliance requirements.
• Develop and manage tracking tools for deadlines, reviews, and compliance requirements.
• Maintain and secure confidential personnel files in accordance with university standards.
• Process Improvement and Strategic Support
• Develop, implement, and refine operating procedures to improve efficiency and compliance across academic-personnel processes.
• Support special projects related to faculty affairs, review cycles, system implementation, and compliance initiatives.
• Contribute to annual surveys and accreditation reporting.
• Support the Director of Academic Enterprise and Sr. Associate Dean of Academic Enterprise in university-wide meetings or working groups related to academic personnel, policy, or systems.
• Support strategic academic-personnel planning and special initiatives directed by the Sr. Associate Dean of Academic Enterprise.
• Collaborate with the HR Director, Director of Academic Enterprise, and Sr. Associate Dean of Academic Enterprise on academic personnel actions as required.
• Master's degree in human resources, public administration, higher education administration, or a related field preferred
• Three or more years of experience in academic personnel, faculty affairs, or a directly related higher education function, with direct exposure to career-track and tenure/tenure-track employment processes
• Working knowledge of ABOR policies and ASU academic-personnel procedures, or equivalent regulatory framework experience in a university environment
• Experience coordinating formal committee processes, including promotion, review, or hiring panels, with responsibility for documentation, timelines, and procedural compliance
• Proficiency with Interfolio, APARS, RPT, Faculty Search, ASU Vita, or comparable academic personnel systems, including capacity to provide end-user training and troubleshooting support
• Demonstrated ability to draft, review, and process sensitive personnel documents, including offer letters, reapp

Benefits

Additional Information

Job Profile: HR Administration Specialist 3 Job Family: HR Management Time Type: Full time Max Pay - Depends on experience: $68,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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