Administrative Coordinator - Marriage & Family Studies

Requirements

• Microsoft Office (Word, Excel) Google Suite (mail, calendar, docs, drive and sheets) Web Internet Adobe Acrobat and Sign
• Training Modules Required (provided by ACU)
• Banner / Workday DegreeWorks Discoverer Cognos FERPA HIPPA
• Professional
• High School Education or equivalent
• Good office skills Organizational skills
• Able to multi-task
• Maintaining confidentiality
• Personal
• Must be organized and detail-oriented
• Must be able to complete tasks on time and with minimal supervision
• Must be a "people person" as there many opportunities to meet and greet students, administrators, faculty, and clients from the community.
• Demonstrate flexibility and discretion; especially since the department includes a counseling clinic.
• Must value a collaborative working environment
• Physical Demands
• High level of typing at a computer.
• High level of sitting at a desk.
• Minimal to moderate running of errands by foot and auto.
• ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

Benefits

Additional Information

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU. Administrative Coordinator to Chair of the Department of Marriage and Family Studies (MFS), which includes Child & Family Services (CFS), Marriage & Family Therapy (MFT), Aging Studies (AS), and the Marriage & Family Institute (MFI). Providing administrative assistance, recruiting, assisting students, managing the budget, and overseeing student workers. Basic Responsibilities Assistant to the Department Chair Administrative Coordinator to the Department Oversight of Graduate Students Manage Budgets Oversight of Department's Student Workers Manage Departmental Courses Administrative Assistance for the Faulkner Center (FC) Essential Duties: Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions. A. Assistant to the Department Chair Collect aggregate data for the following reports COAMFTE Annual Report COAMFTE Self Studies & other materials requested during renewal of accreditation Outcome Assessment Report Responsible for managing supervisor and compliance with COAMFTE requirements Annual verification of maintenance of supervisor license Annual verification of supervisor AAMFT supervisor status Administrative Coordinator to the Department CFS and MFT University visiting committees' on-site visits MFS and MFT Departmental faculty/staff pre-sessions MFT Departmental faculty and supervisor meetings COAMFTE on-site visit MFT prospective student interviews CFS prospective student meetings MFT and CFS new student events CFS Chapel Provide back-up for the MFI clinic coordinator Create and manage departmental calendars: Faculty/staff, Graduate interns General office procedures Order supplies for the department and the MFI clinic Monitor and aid faculty in compliance with University deadlines related to textbooks and syllabi Oversight of Graduate Students Register all MFT students for classes Process student clinical contact and supervision hours Maintain present student's graduate, clinical, and supervision files Assist students with university procedures for graduation Assist students/department alumnae with applications for professional licensure Manage BudgetsDepartment of Marriage & Family Studies Report to the chair the general overall budgets, institute revenue account, and department restricted accounts Marriage & Family Institute Report to the institute director the institute revenue account and itemized line-item budget related to the institute Weekly deposits Scholarships Maintain scholarship records for current and incoming MFT ad CFS students Compile CFS endowed scholarship applications for departmental review Communicate scholarship information to student financial services, and to the dean's office Oversight of Department's Student Workers Develop job descriptions and hire student workers for each academic year Oversee the work of student workers Departmental Courses Schedule and maintain courses taught within department Manage departmental information within the university Banner system Administrative Assistance for the Faulkner Center Provide assistance with budgets and other office support as needed. Professional Development Requirements:

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