Operations Assistant (Ship Brokering Industry)

Responsibilities

• As an Operations Assistant, you'll play an important role in ensuring voyages are executed smoothly after a shipping contract has been concluded.
• Your responsibilities will include:
• Supporting brokers and the operations team in managing shipping voyages and contractual obligations.
• Assisting with post-fixture operations, including voyage monitoring, document control and port coordination.
• Coordinating with shipowners, charterers, port agents, terminals and surveyors to ensure efficient cargo operations.
• Preparing and maintaining voyage instructions, operational reports and charter party documentation.
• Monitoring vessel schedules, voyage progress, cargo operations and performance updates.
• Developing an understanding of different cargo types, vessel specifications and international shipping regulations.
• Working closely with both internal teams and global business partners to ensure every voyage is completed safely, efficiently and in accordance with contractual requirements.

Requirements

• We're looking for individuals who are eager to learn, take ownership of their work and enjoy being part of a collaborative team.
• You should possess:
• A positive attitude with a willingness to learn and develop.
• Strong organisational skills with excellent attention to detail.
• A responsible, dependable and hardworking approach.
• The ability to manage routine tasks accurately while remaining organised in a fast-paced environment.
• Good communication and interpersonal skills.
• Basic proficiency in Microsoft Office applications, particularly Excel and Word.
• The ability to work effectively both independently and as part of a team.
• An understanding that the shipping industry operates globally around the clock, with the flexibility to respond to urgent operational matters outside normal office hours when required.
• No prior shipping experience is required, on-the-job training will be provided.
• A Diploma/ Degree in Maritime Studies, Shipping, Logistics, Supply Chain or a related discipline is advantageous, though not essential.
• Fresh graduates are warmly encouraged to apply.
• Why Join SSY?
• At SSY, we offer:
• Comprehensive training and mentorship from experienced shipping professionals.
• Exposure to international shipping operations and global trade.
• Opportunities to work with clients and stakeholders across different countries and cultures.
• A collaborative and supportive working environment where learning is encouraged.
• Long-term career development opportunities within the maritime industry.
• The chance to build valuable operational, commercial and problem-solving skills in a dynamic global business.
• Submit your CV today and begin your journey with Simpson Spence Young (SSY).

Additional Information

Simpson Spence Young (SSY) , one of the world's leading independent shipbroking companies, is looking for a motivated and detail-oriented Operations Assistant to join our Singapore office. This is an excellent opportunity for fresh graduates and individuals with no prior shipping experience to gain hands-on exposure to international shipping operations. You'll receive on-the-job training while working alongside experienced brokers and operations professionals, supporting the successful execution of voyages around the world. If you're organised, enjoy solving problems, and thrive in a fast-paced international environment, we'd love to hear from you.

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