Construction Administrator - Ground Systems Deployments

Responsibilities

• Own construction administration across multiple active charging-site and ground-infrastructure projects.
• Manage project documentation, including contracts, purchase orders, change orders, payment applications, invoices, vendor records, insurance documentation, lien waivers, closeout materials, and project correspondence.
• Review invoices and payment applications for completeness, accuracy, backup documentation, purchase-order alignment, contract alignment, and approval readiness before routing for review.
• Track budgets, commitments, invoices, change orders, forecasts, and actuals in partnership with Construction, Finance, Procurement, and project owners.
• Maintain project schedules, milestone trackers, action logs, decision logs, and follow-up lists so construction teams have a clear view of status, risks, and next steps.
• Support contract administration from initial setup through execution, change management, closeout, and final reconciliation.
• Keep all details across our software platforms current, accurate, and internally consistent - Procore, Coupa, spreadsheets, trackers, and other construction or internal construction and finance systems
• Coordinate across Construction, Finance, Legal, Procurement, Design, Engineering, Deployment, and external vendors or general contractors.
• Surface issues early when invoices, contracts, schedules, change orders, vendor documents, or approvals are missing, inconsistent, late, or blocked.
• Prepare regular project updates, cost and invoice summaries, schedule status reports, and administrative dashboards for construction leadership.
• Maintain complete and audit-ready project files so Zipline can understand what was approved, what was spent, what changed, who owns the next action, and what remains open.
• Support vendor onboarding, contractor documentation, sourcing support, meeting coordination, project startup, and project closeout.
• Improve administrative processes, templates, trackers, and handoffs as Zipline scales construction across more sites and markets.
• What you'll b

Benefits

Additional Information

About Zipline Zipline is the world's largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world's largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products. Our customers include the world's largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we've built to enable seamless, reliable, global operations. Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe. We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people's lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds. About this role We're looking for a collaborative and detail orientated Construction Administrator to join our Deployments and Construction team to own the administrative backbone that keeps construction projects controlled, documented, financially accurate, and moving. This role is for someone with exceptional attention to detail and a demonstrated track record of supporting multiple complex construction projects at once. You will manage the administrative systems behind project execution: invoices, payment applications, purchase orders, contracts, change orders, schedules, document control, project records, vendor information, and cross-functional communication. The right person is highly organized, precise, persistent, and comfortable operating in the details. You should be able to spot missing backup in an invoice, catch an inconsistency between a contract and a change order, keep project schedules and action logs current, follow up until blockers are closed, and maintain clean records without needing constant reminders. This is not a passive coordination role; it is an execution-control role for someone who creates order across many active projects. This role also has scope to define how our projects are administered - what processes to follow, what tools to use, and what steps are needed to ensure success.

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