Billing Clerk

Requirements

• Associate degree in Accounting, Business Administration, or a related field preferred
• High school diploma or equivalent required; relevant experience may substitute for degree
• Minimum 2 years of billing, accounts payable, or accounting support experience required
• Experience in construction, contractor, or project-based billing strongly preferred
• Familiarity with contract billing platforms (Textura, Procore, or similar) preferred
• Experience with SAGE 50 or comparable accounting software preferred
• Knowledge & Skills
• Proficiency in Microsoft Excel, including data entry, formatting, and formula-based tracking
• Understanding of basic accounts payable and accounts receivable workflows
• Ability to read and interpret contract billing terms, retention clauses, and payment schedules
• Strong attention to detail and accuracy in high-volume, deadline-driven environments
• Organized, self-managing work style with ability to maintain multiple billing cycles simultaneously
• Clear written and verbal communication; able to coordinate with project managers and vendors

Additional Information

Position Summary The Billing Clerk is responsible for executing the day-to-day billing and accounts payable functions with accuracy, timeliness, and complete documentation. This role processes 35-45 bills per month across multiple contract platforms, manages job setup in SAGE 50, maintains billing logs, prepares lien waivers, and supports monthly billing cycles. The Billing Clerk directly relieves the Accounting Manager of high-volume transactional work, enabling senior staff to focus on financial oversight, compliance, and reporting.

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