Admin and Finance Assistant - ADCEE

Requirements

• At least 1 year professional experience with budgets and financial data.
• Experience using Workday to retrieve financial data
• Experience creating and administering online file management tools like OneDrive, Box, or Google Drive.
• Experience working with confidential information.
• Excellent written and oral communication skills, particularly in situations with multiple stakeholders.
• High attention to detail
• Demonstrated capability to perform tasks on their own with minimal supervision
• Experience in Higher Education
• Education:
• Associate's Degree or higher preferred
• How to Apply:
• To begin the application process, click the "Apply" button.
• Please submit a resume and cover letter. In your cover letter, detail your experience:
• Providing administrative and event support, including coordinating logistics for meetings, conferences, or travel.
• Working with financial data, including tracking budgets and maintaining records. If applicable, please focus on your experience with Workday and spreadsheet-based budget tools.
• Managing multiple priorities and stakeholders in a fast-paced environment, including your approach to communication, organization, and attention to detail.
• Contact Information:
• Tricia Droes
• Human Resources Manager
• 1415 Engineering Dr
• Madison, WI 53706
• droes@wisc.edu
• Institutional Statement on Diversity:
• The University of Wisconsin-Madison

Benefits

Additional Information

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Summary: The office of the Associate Dean for Corporate Engagement and Entrepreneurship (ADCEE) is hiring an administrative and finance assistant to help our growing unit. The ADCEE office comprises the Grainger Institute for Engineering (GIE), the Office of Corporate Relations (OCR), the Technology Entrepreneurship Office (TEO), the Badger Tech Foundry (BTF), and the Research, Impact, and Outreach (RIO) team. These offices support the College of Engineering's research enterprise by facilitating industrial collaborations, entrepreneurial activities, acceleration of critical research areas, and creation of large-scale funding proposals in non-traditional research domains. The Admin and Finance Assistant is a new role that will report to the Administrative Manager and assist with day-to-day operations of the unit. We are looking for an individual who thrives in a dynamic environment, enjoys creative problem solving, and a collaborative team atmosphere. It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location Key Job Responsibilities: Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Office management duties, such as event support, supply management, and expense report creation. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Update budgets actuals using Workday reports for all accounts (10+) within the Associate Dean for Corporate Engagement and Entrepreneurship office. Department: College of Engineering, Office of the Associate Dean for Corporate Engagement and Entrepreneurship

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