Operations Coordinator, Contract Training
External
Chess · Santa Fe Community College, Santa Fe, NMContractOn-siteToday
Accounts ReceivableBudgetingComplianceLeadershipPayroll
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Requirements
- Bachelor's Degree in Business Administration, Education, Public Administration or a related field.
- Two (2) years' experience in administrative support, program coordination, or operations support .
- Experience in Contract Training or non-credit programs, including enrollment and course creation.
- Skilled in Banner, Workday, and relevant enrollment and scheduling software systems and college finance/budgeting systems.
- Bilingual (English/Spanish).
- Schedule Designation:
- Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work after-hours and/or weekends.
- This role will be required to work onsite in Santa Fe, New Mexico.
- Physical Demands and Working Conditions:
- The work is typically performed in an office setting.
- Best Consideration Date: 07/06/26
- Notice of Background Check and Education Verification:
- All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.
- Additional Comments to Applicants:
- EEO Statement:
- ADA Statement:
- The SFCC is an EOE
Benefits
CS116Minimum starting rate: $46,080.00Final offer will be based on relevant experience, education, and other applicable factors. Compensation Type:Salary Employment Type:Regular FLSA:Exempt Scheduled Weekly Hours:40Position SummaryInstructions to Applicants: Please add the following documents to your application in the "Resume Drop Box" section of your application. Incomplete applications will not be considered.ResumeCover letter Duties & ResponsibilitiesWorks collaboratively with Human Resources and Payroll to hire Contract Training instructors and staff and leads new instructor orientation and new instructor onboarding.Creates procurement, contract and payroll process for creating and issuing contracts, purchase orders, third-party payments, and reimbursements for CT instructors.Schedules classes and events for CT college and third-party contract classes using scheduling software.Investigates and resolves room conflicts to ensure smooth class operations.Schedules off-campus courses, facilitates field trip classes and events, reserving college transportation for courses when needed.Enrolls students in all CT college and third-party vendor classes. Sends enrollment invoices to Accounts Receivable for invoicing.Receives and files all required instructor-generated paperwork.Produces timely and accurate data and reports for local, state, federal audit compliance.Provides department supervisor with supporting materials for grant procurement and compliance.Communicates directly with grant accountants to deliver requested information.Collaborates with other community programs to ensure fulfillment of grant requirements.Prepares work orders for maintenance and repair needs of offices, classrooms and public spaces to ensure all equipment is ready for class instruction.Purchases all instructional supplies, materials and equipment to ensure teachers have the necessary teaching tools.Contributes to production of marketing materials and campaigns to bolster the program's visibility and student engagement.
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