Front Desk & Facilities Coordinator

About the role

We're looking for a Front Desk & Facilities Coordinator to support the day-to-day operations of our factory and office. You'll be the first face people see when they walk in, the person vendors and visitors check in with, and a steady hand keeping the building, kitchen, meeting rooms, and daily rhythms running. You'll also provide administrative support to manufacturing leadership on scheduling, logistics, and coordination. This role is hands-on and highly visible. If you're organized, dependable, and like variety in your day, you'll fit in well here. You'll report to the Facilities Manager and partner closely with manufacturing leadership.

Responsibilities

• Front Desk & Hospitality
• Greet visitors, customers, candidates, and vendors; handle the visitor sign-in/NDA process and badge issuance
• Schedule and prepare meeting rooms; ensure they're clean, stocked, and AV-ready before each meeting
• Set up and clean up weekly birthday/anniversary celebrations, all-hands, and team events -- catering orders, drinks, cake, cleanup
• Facility & Vendor Coordination
• Coordinate day-to-day facility services under the direction of the Facilities Manager: utilities, cleaning crew, HYAC, vendors, and coffee/vending services
• Process payments for utilities and facility vendors; track invoices and submit to finance for reconciliation
• Receive, sort, and distribute mail and packages; coordinate shipping/receiving at the loading dock
• Keep the office, kitchen, and common areas stocked -- snacks, beverages, coffee, paper goods, and office supplies
• Manufacturing & Leadership Support
• Provide administrative support to manufacturing leadership: calendar management, scheduling, travel booking, expense reports, and ad-hoc project help
• Help coordinate small-lot purchases, vendor meet-and-greets, and visitor tours of the manufacturing area
• Keep PPE (safety glasses, gloves, ear protection) stocked and accessible to shop-floor staff
• People Operations Support
• Coordinate interview logistics: room booking, candidate greeting, escorting, lunch orders, and interviewer prep
• Support new-hire onboarding: workstation setup coordination with IT, welcome kits, first-day greeting, building tour, and badge provisioning
• Assist with offboarding logistics: badge deactivation and equipment return coordination
• Safety, Compliance & Facility Projects
• Keep required postings current (OSHA, labor law), first aid kits stocked, AEDs in working order, and emergency signage visible
• Support fire drills and safety walks; help compile documentation for audits when requested
• Maintain the list of approved vendors and emergency repair contacts
• Help with small office projects: seasonal décor, swag orders, desk setups, and ambiance upgrades

Requirements

• 3+ years of experience as a facility administrator, office administrator, administrative assistant, receptionist, or coordinator -- ideally in a manufacturing, warehouse, lab, or similarly hands-on environment
• Comfortable juggling multiple small tasks at once and keeping track of the details
• Clear, friendly written and verbal communication -- you'll interact with everyone from technicians to leadership to external vendors
• Comfort with G Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and basic expense/invoice tools
• Dependable, organized, and follows through on tasks without needing constant reminders
• Experience in a manufacturing, robotics, or hardware startup environment
• Familiarity with shipping/receiving workflows, PPE inventory, or facility compliance basics (OSHA postings, first aid)
• Experience supporting recruiting and interview coordination
• Basic event setup and catering coordination experience
• Compensation and Benefits

Benefits

Additional Information

About Standard Bots Standard Bots is building the next generation of industrial robots -- hardware that's powerful, affordable, and designed to scale. Our Glen Cove manufacturing facility is where that product comes to life, and keeping it running smoothly -- so engineers, technicians, and manufacturing leads can focus on building robots -- is the job. Note: This is a full-time, on-site role at our Glen Cove, NY manufacturing facility and HQ.

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