Workplace Experience & Facilities Coordinator

Responsibilities

• Support the team in overseeing daily office operations, ensuring a clean, safe, organized, and efficient workplace
• Conduct routine checks of office areas, meeting rooms, and amenities; coordinate resolution of maintenance and facility issues
• Support the Sr. Manager in managing non-IT consumables (pantry, stationery, utilities): track inventory, place orders, and keep storage organized
• Serve as the primary point of contact for vendors (catering, housekeeping, maintenance, and other service providers); monitor service delivery and follow up on gaps
• Validate invoices, coordinate payments with Finance, and manage petty cash reconciliation for approved office expenses
• Coordinate with IT to support onboarding by preparing workstations, desks, monitors, and basic equipment
• Plan and execute local employee experience initiatives (in-office activities, wellness programs, celebrations, social events) and support the Bangalore rollout of "One Scopely" initiatives.
• Manage event logistics end-to-end (vendor coordination, space setup, catering, on-site execution) and support event budgeting (quotes, expense tracking)
• Promote workplace events through Slack, email, and in-office screens; serve as a point of contact for office-related queries
• Gather post-event feedback, recommend improvements, and support emergency preparedness activities (fire drills, evacuation planning, safety audits) including incident documentation and follow-up
• Support emergency preparedness (fire drills, evacuation planning, safety audits)
• Document incidents, track corrective actions, and coordinate with vendors/building management

Requirements

• Bachelor's degree in Hospitality, Event Management, Human Resources, Business Administration, or a related field
• 4-5 years of experience in workplace experience, facilities coordination, office operations, or event management
• Strong organizational and multitasking skills with excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills, comfortable working with global teams
• Strong interpersonal skills with a proactive, service-oriented mindset
• Experience working with vendors and managing operational budget
• Proficiency with Google Workspace, Slack, Zoom
• Bonus Points
• Experience with Smartsheets or similar tools
• Ability to design or coordinate basic communication materials (emails, flyers, presentations)
• Please ensure that the résumé/CV you attach is written in English.
• This role will have access to sensitive and/or confidential employee or customer personally identifiable information (PII) and/or Company financial information, and therefore will be subject to background checks upon receiving a conditional offer of employment.
• About Scopely

Benefits

Additional Information

Scopely is looking for a Workplace Experience & Facilities Coordinator to join the Employee Experience and Facilities team at the Bangalore Hub on an onsite basis. At Scopely, we care deeply about what we do and want to inspire play, every day - whether in our work environments alongside our talented colleagues, or through our deep connections with our communities of players. We are a global team of game lovers who are developing, publishing and innovating the mobile games industry, connecting millions of people around the world daily. We make sure our teams have everything they need to create amazing games. The People team manages everything from benefits & employee engagement to professional development opportunities and more!

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