Office & Operations Executive

Responsibilities

• Manage day-to-day office operations, facilities, supplies and vendor relationships.
• Coordinate meetings, travel arrangements, calendars and general administrative support for the team.
• Assist with invoice processing, expense claims and payment administration.
• Support bank administration and maintain organised financial and corporate records.
• Coordinate documentation and information requests with external accountants, auditors and service providers.
• Assist with investor onboarding documentation and administrative support for capital calls and distributions.
• Maintain corporate records and assist with regulatory and compliance filings.
• Provide administrative support to the investment and finance teams as required.
• Learn and progressively support selected fund operations and finance processes.

Requirements

• 2-3 years of experience in office management, executive administration or operations.
• Degree in Business, Accounting, Finance or a related discipline.
• Basic accounting knowledge or bookkeeping experience is preferred.
• Highly organised with strong attention to detail.
• Strong interpersonal and communication skills with internal and external stakeholders.
• Proficient in Google Workspace or Microsoft Office.
• Willingness to learn fund operations and develop within the venture capital industry.
• Key competencies
• Results-oriented with high prioritization skills, ability to handle multiple tasks and deliver projects in a timely fashion
• Must use discretion working with confidential and sensitive information regarding the company, executive management, and investors
• Highly collaborative with excellent communication (written and verbal)
• Ability to work well in a team structure yet demonstrate independence with tasks assigned

Benefits

Additional Information

M Capital Management (MCM) is a Monetary Authority of Singapore (MAS) licensed Venture Capital Fund Manager with a VCC (Variable Capital Corp) umbrella structure managing distinct funds under the brand of M Venture Partners (www.m-venturepartners.com). The firm is currently hiring an Office & Operations Executive to join its Singapore-based team. This role is ideal for someone with experience in office administration or operations who also possesses a basic accounting background and is keen to broaden their exposure to finance and fund operations over time. You will play a key role in ensuring the smooth day-to-day running of the office while providing administrative and operational support to the finance and investment teams.

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