Executive Assistant

About the role

The mining industry has steadily become worse at finding new ore deposits, requiring >10X more capital to make discoveries compared to 30 years ago. The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear - even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers. KoBold builds AI models for mineral exploration and deploys those models-alongside our novel sensors-to guide decisions on KoBold-owned-and-operated exploration programs. In the six years since founding, KoBold has become by far both the largest independent mineral exploration company and the largest exploration technology developer. Our data scientists and software engineers, who come from leading technology companies, jointly lead exploration programs with our renowned exploration geologists. KoBold has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades. KoBold has a portfolio of more than 60 other projects, each of which has the potential for another high-quality discovery. KoBold is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, and Standard Investments; and natural resources companies Equinor, BHP, and Mitsubishi. KoBold Metals is seeking a highly skilled Executive Assistant to provide dedicated support. This role is for someone who has already mastered executive support at the highest level and thrives in a fast-moving, high-impact environment. You'll manage two busy calendars, coordinate travel and meetings across multiple time zones, and make sure your executives are always prepared and on time. You should be comfortable adapting on the fly and willing to step in during evenings and weekends when needed. We are a Slack-first culture, which means most of our communication happens there rather than over email. You don't need prior Slack experience, but you must be comfortable communicating quickly and clearly in a fast-paced setting. This is a tactical, execution-focused role that's ideal for someone who loves details, stays calm under pressure, and enjoys keeping things running smoothly behind the scenes.

Responsibilities

• Executive and Administrative Support
• Manage complex calendars, scheduling meetings, events, and calls across multiple time zones.
• Prioritize requests and ensure the CEO's time is allocated to the highest-value activities.
• Prepare meeting materials, agendas, presentations, and follow-up summaries.
• Handle confidential and sensitive information with absolute discretion.
• Act as the main point of contact between the CEO and internal/external stakeholders, ensuring clear, timely, and professional communication.
• Anticipate needs, proactively manage priorities, and remove administrative barriers to help the CEO stay focused on key strategic goals.
• Maintain accurate filing systems and digital records for the CEO's office.
• Travel and Visa Coordination
• Plan and manage domestic and international travel, including flights, accommodations, transport, and itineraries.
• Prepare comprehensive travel packs with schedules, documents, and contact lists.
• Coordinate visa applications, renewals, and compliance documentation with country managers and travel agencies.
• Support logistics for site visits, board meetings, investor meetings, and events.
• Track and reconcile travel-related expenses in alignment with company policy.
• Communications and Coordination
• Review, triage, and draft responses to incoming correspondence and emails.
• Serve as liaison between the CEO and internal/external stakeholders to ensure priorities are clear and aligned.
• Manage scheduling and logistics for cross-functional and leadership team meetings.
• Assist in preparing executive presentations for internal and external engagements.
• Support the coordination of high-level company events, retreats, and offsites.
• Manage and recommend CEO's social media presence
• Curate CEO's event optics and prepare briefs and short scripts on industry topics and relevant persons
• Special Projects
• Support the CEO with ad hoc projects, including research, briefings, and data consolidation.
• Track progress and deliverables for strategic initiatives.
• Coordinate with communications or HR teams for executive updates, announcements, or speaking engagements.
• Provide personal assistance where required (e.g., household logistics, special events, and personal travel coordination).

Requirements

• Seven + years of solid experience supporting

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