Office Coordinator

Requirements

• High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Description:
• Wage: $20.50 to $21.25 per hour; DOE
• Essential Duties:
• Oversee day-to-day front office duties, assuring efficient quality service.
• Receive, screen and assist callers and visitors by answering questions and providing information.
• Supervise, hire, train and schedule student workers including monitoring their work to completion.
• Works with department HR Manager to schedule part-time and student interviews for our department at Desert Financial Arena. Provide office orientation for new full-time employees.
• Draft letters and notecards to staff, performers and donors. Proofreads and corrects grammatical, punctuation and spelling errors for a variety of print pieces, including brochures, newsletters, marketing materials and proposals.
• Organize, maintain and follow-through with record-keeping systems for correspondence, documents, vehicles, parking validation, deliveries, FedEX and supplies.
• Arrange meetings and conferences, assemble necessary materials/information; including coordinating facilities as well as services, creating flyers and notifying attendees.
• Provide administrative support to the ASU Vice President for Cultural Affairs and Executive Assistant as needed.
• Prepare itineraries and ASU travel forms.
• Handle administrative forms for office/department and forward appropriately for processing; initiate work orders with supervisor's approval.
• Represent ASU Cultural Affairs in the ASU United Way Campaign.
• Process payments/deposits within 48 hours of receipt.
• Oversee three department vehicles and a golf cart for scheduling and tracking repairs, cleaning and maintenance.
• Coordinate interdepartmental mail run and other student errands.
• Serve on ASU Cultural Affairs Homecoming Block Party and Holiday Party planning committees.
• Assist with the coordination of staff events.
• Interact with various individuals and units within ASU Cultural Affairs to relay information on activities, policies, etc. Initiate responses to inquiries by composing correspondence as directed by supervisor.
• Order, track and stock office and break room supplies, including stationery and business cards.
• Coordinate purchases of flowers and gifts for performers and business colleagues.
• Coordinate storage and pick-up of surplus equipment and supplies from venue staff.
• Develop a personal code of conduct to help ensure our work environment is welcoming, equitable and supports our department mission and core values along with the ASU Charter.
• Coordinate special projects as assigned and perform other administrative duties as needed.
• Knowledge of standard office practices and procedures.
• Exceptional customer service and communication skills.
• Skill in typing and use of computer (Apple and Windows operating systems).
• Demonstrated high level of attention to detail, follow through and confidentiality.
• Demonstrated ability to organize/maintain a variety of files and records, handle multiple tasks simultaneously and thrive in a fast pace, deadline-oriented environment.
• Demonstrated skill in composing letters, proofreading and creating flyers.
• Demonstrated good judgment and ability to set priorities.
• Demonstrated ability to set priorities for others and supervise student or entry level workers.
• Ability to drive on university business and possess a valid US driver license upon employment. This is required of the position. Candidates must possess a valid US driver's license.
• Working Environment:
• Communicates verbally and in writing.
• Work in an offi

Benefits

Additional Information

Job Profile: Administrative Support Assistant 2 Non-Exempt Job Family: Administrative Support Time Type: Full time Max Pay - Depends on experience: $21.25 USD Hourly Apply before 11:59 PM Arizona time the day before the posted End Date.

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