Provincial Administrative Assistant, REACH Malaria Burundi, Global Health Programs

Responsibilities

• Work closely with partners at the provincial level to assist and provide technical support during planned or unplanned events and meetings.
• Collaborate with the finance team and the program team to support implementation of projects defined in the work plan.
• Support the program and finance teams to prepare documentation for financial transactions, ensuring compliance with PATH policies.
• Participate in activities during and after meetings: organizing online conferences and calls, taking notes, and following up on action items.
• Assist with planning and coordinating end-to-end logistics for workshops, meetings, and field exercises.
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and field exercises.
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure timely settlement of supplier invoices.
• Ensure that all financial transactions are correctly coded and charged to the appropriate project codes.
• Coordinate with project teams to ensure effective management of administrative tasks.
• Work closely with the procurement team to coordinate acquisition of project services and supplies.
• Arrange travel for team members and consultants; track travel schedules, including any changes, and follow up on related activities such as reimbursement requests.
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress across all project-related activities.
• Contribute to monitoring implementation of key project tasks and recommendations, with a particular focus on operational aspects.
• Contribute to program development, proposal writing, and budget preparation as needed.
• Provide support to the finance team to ensure accuracy of the project inventory.
• Serve as a focal point and backup for other program assistants.
• Perform any other relevant tasks assigned by the supervisor.
• Required skills and experience:
• Bachelor's degree in accounting, management, business administration, or a related field, with at least 3 years of experience.
• Ability to work on a multi-site project team with minimal supervision, including a demonstrated track record of proactively solving problems and meeting deadlines.
• Excellent attention to detail and results orientation, while able to adapt to shifting priorities.
• Strong interpersonal and organizational skills.
• Ability to organize and deliver events for large groups and international guests.
• Demonstrated excellent organizational, communication, and writing skills.
• Ability to manage time effectively and work independently.
• Experience working with international NGOs and donors is preferred.
• Fluency in English and French, both written and spoken, is required.
• Ability and willingness to travel.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
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• Position: Assistant(e) Admi

Benefits

Additional Information

PATH current employees - please log in and apply Here PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world's most pressing heath challenges. French Translation below: Applications are to be submitted in English. PATH has unparalleled expertise and experience in developing new tools and strategies for malaria elimination and has the potential to become a recognized leader in accelerating efforts toward global malaria elimination and eradication. PATH's Center for Malaria Control and Elimination (CMCE) collaborates with PATH staff and strategic partners to coordinate expertise and programs and to maximize our collective impact in support of malaria elimination. PATH is seeking a Provincial Administrative Assistant for the Global (REACH Malaria) project funded by the United States Government (USG): Reaching every at-risk community and household with malaria services . PATH aims to provide implementation support services and technical assistance to countries to accelerate progress in delivering comprehensive malaria services at health facility and community levels. This includes malaria case management, malaria prevention in pregnancy (MiP), health systems strengthening, data collection and use for service delivery, as well as other malaria prevention interventions. The Administrative Assistant will report to the Provincial Coordinator and will provide logistical and administrative support to facilitate the introduction and implementation of malaria support services, in coordination with the relevant ministries of health, PATH technical teams, and other implementing partners. Location: Burundi/Gitega, Muyinga, Makamba Division: Global Health Programs

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