Office Administration Manager

Requirements

• 5+ years of experience in office administration, with at least 2 years in a supervisory or management role
• Strong leadership and team management skills
• Attention to detail and high level of accuracy.
• Ability to work independently and prioritize competing demands.
• Strong interpersonal skills with a customer-service mindset.
• Adaptability and resilience in a dynamic workplace.
• Relocation is not available for this position.
• Sponsorship for Canadian employment authorization is not available for this position.
• About AECOM
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• As an Equal Opportunity Emp

Benefits

Additional Information

AECOM is seeking an experienced and highly organized Office Administration Manager to oversee daily office operations and ensure the smooth running of administrative functions in the Burnaby, BC office. This role is responsible for managing office resources, supervising administrative staff, and providing operational support to leadership and employees. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. The responsibilities of this position include, but are not limited to: Office Operations & Administration Oversee day-to-day office operations to maintain a productive and professional work environment. Manage office supplies, equipment, and vendor relationships. Ensure compliance with health, safety, and security regulations. Point of contact for office equipment, boardroom technology and supplies needed on a day-to-day basis. Works with the Regional Facilities Manager to perform regular facilities management for the office. Coordinates with IT on the latest updates and enhancements. Provides local assistance with trouble shooting as required Staff & Team Support Supervise administrative and support staff, providing training and performance management. Act as the main point of contact for staff requests related to office operations. Support leaders and departments with scheduling, logistics, and documentation. Coordinates local on-boarding for new hires. Communication & Records Management Draft and distribute internal communications and announcements. Maintain accurate office records and Records Management system (digital and physical). Support HR with onboarding documentation and administrative compliance. Leadership & Strategic Support Identify and implement process improvements to enhance efficiency. Partner with leadership and other departments on organizational initiatives and special projects. Represent the office with professionalism when liaising with external stakeholders. Minimum requirements: Post-secondary education in Business Administration, Office Management, or related field + 4 years of experience in office administration, with at least 2 years in a supervisory or management role or demonstrated equivalency of experience and/or education Strong knowledge of office procedures, budgeting, and vendor management. Excellent organizational, multitasking, and problem-solving skills. Strong written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software. Ability to maintain confidentiality and demonstrate professionalism at all times.

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