Business Administrative Executive

Responsibilities

• Drafts and prepares contracts, agreements, and related legal documents; maintains the contract tracker, sends advance reminders, gathers supporting documents for the lawyer, and escalates time-sensitive items.
• Manages trademark and intellectual property applications and renewals, checks filings for accuracy, keeps the IP register updated, liaises with external counsel, and follows up on status updates.
• Supports corporate governance matters, including maintaining statutory records, coordinating regulatory filings, and ensuring deadlines and requirements are met.
• Coordinates product compliance and certifications, tracking requirements, processing renewals, and maintaining supporting documentation to ensure products meet regulatory standards.
• Maintains company licenses and permits, processes applications and renewals, and ensures nothing lapses.
• Keeps company files, official documents, contracts, and certificates organized, version-controlled, and audit-ready.
• Follows up across teams, collects status updates, and surfaces blockers to the manager.
• Assists leadership with planning inputs, documentation, and business follow-ups.
• Assists the manager in upkeeping SOPs and policies, drafting and formatting procedures, keeping the master file controlled and current, circulating policy documents, tracking acknowledgements, and flagging anything outdated.

Requirements

• Diploma or Bachelor's degree in Business Administration, Business, Operations, or a related field
• Fresh graduates are welcome to apply; training will be provided.
• Proficient in Microsoft Office (especially Excel) and Google Workspace
• Able to handle confidential information with discretion
• Self-motivated and able to work independently or as part of a team.
• Comfortable working in a fast-paced environment and meeting deadlines.
• Fluent in Mandarin to communicate effectively with China-based suppliers.

Additional Information

Job Summary: We are seeking a meticulous and dependable Business Administration Executive to help keep the company organized, compliant, and well-documented. Sitting within the Business Administration department, you'll support SOPs, company policies, legal and compliance coordination, and cross-department follow-ups to ensure the business runs smoothly and accountably. This role focuses on operations, compliance, and documentation.

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