Capital Markets, Executive Assistant - Atlanta, GA

About the role

At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment. Role Overview The Executive Assistant will support the Head of Capital Markets and the senior team, serving as a proactive liaison among investors, lenders, bankers, partners, internal stakeholders, and outside organizations. This role ensures the efficient and timely flow of work across investor-facing activities, deal processes, and team operations-facilitating action, accountability, and clear communication. It is ideal for someone who thrives in a fast-paced environment, wants direct exposure to transactions and investor engagement, and is eager to grow through access, visibility, and trust within a high-impact function. Capital Markets Support & Representation Serve as a trusted advisor and liaison to the Head of Capital Markets and senior team, always maintaining strict confidentiality and professionalism. Anticipate needs ahead of meetings, roadshows, diligence sessions, and closings-flag risks and propose solutions before issues arise. Hold internal stakeholders and external partners accountable for deadlines, deliverables, and follow-through. Represent the Capital Markets team's tone, leadership style, and company culture in all interactions, ensuring consistency and alignment. Calendar, Roadshow & Travel Management Expertly manage and prioritize calendars for the Head of Capital Markets and senior leaders, balancing investor, lender, banker, and internal commitments while accounting for travel time and meeting priorities. Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and dining-ensuring seamless end-to-end logistics. Maintain detailed travel preferences (airlines, seating, loyalty programs) and arrange transportation options tailored to timing and location. Manage company aircraft scheduling when applicable, following established protocols and approval processes. Demonstrate attention to detail by anticipating personal and hospitality preferences-dietary restrictions, room setup, seating, lighting, and special dates-to create a thoughtful experience. Exercise discretion in handling sensitive personal information, sharing only what is necessary to support collaboration and team effectiveness. Communication & Coordination Draft and manage team correspondence-ensuring timely, clear responses and appropriate routing of inquiries to the right owners for action. Connect organizational dots by involving the right stakeholders at the right time (finance, legal, IR, asset management, operations, marketing) to keep work moving. Prepare detailed agendas and comprehensive briefing materials for investor meetings, diligence sessions, and roadshows-actively sourcing data, insights, and context from internal and external channels. Diligently manage post-meeting follow-ups to drive timely action and track decisions, tasks, and documentation. Establish consistent templates and standards for agendas, briefing notes, follow-up trackers, and investor meeting packs. Create light automation or checklists for recurring processes (roadshows, diligence, AGM) to ensure repeatable excellence. Deal, Investor & Event Support Maintain a robust project tracker across active deals, investor engagements, and strategic initiatives; provide regular status updates and highlight dependencies, risks, and next steps. Support CRM hygiene (e.g., Salesforce or equivalent) with disciplined updates on contacts, interactions, follow-ups, and meeting outcomes. Prepare, collect, and quality-check meeting materials-coordinating with presenters, consolidating decks, assisting with PowerPoint formatting, and ensuring brand and data accuracy. Coordinate Annual Investor Conference (AGM) logistics end-to-end: internal prep meetings, schedules, briefing docs, printed materials, vendor coordination, expense tracking and invoice payment, and onsite administration. Support on-site investor and lender meetings, including hospitality and setup: A/V and conferencing tech checks, refreshments, room layout and seating preferences, blinds/lighting, catering orders, transportation, and parking validations. Manage team-hosted dinners, events, hotel blocks, and offsite meeting rooms-balancing cost, convenience, and guest experience. Track and organize routine and non-routine correspondence, NDAs, distribution lists, and key documents for investor interactions and deal processes (in partnership with finance/legal where appropriate). Oper

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Cortland? Share your experience