Executive Coordinator

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Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Executive Coordinator Department Executive Strategic Leadership | Dean's Office | Faculty of Medicine Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 8, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary This position is responsible for the coordination and completion of a variety of projects related to the efficient administration, organization and operation of the Senior Advice, Office of the Dean and VP Health and the Strategic Advisor, Government Relations. The incumbent works with both the Senior Advisor and the Strategic Advisor on a daily basis dealing with complex issues of the Faculty of Medicine governance, administration, and external relations, including with the FoM Dean's Executive, UBC Health senior leadership, internal and external UBC constituents, health authorities, and both provincial and federal government officials. This role also provides administrative support for the Strategic Initiatives team. Responsible for the strategic, operational, and administrative organization of the Senior Advisor and the Strategic Advisor. Manages strategic priorities and drives a variety of ongoing, annual and one-time projects and activities to ensure efficiency and efficacy of the initiatives and goals. Manages the commitments of both roles, requests for information, meetings and makes the appropriate linkages with the other members of the FoM Dean's Executive team and UBC Health senior leadership. Conducts research, advising options and courses of action. Manages mandates of strategic planning and governance and administrative committees and strategic planning groups, ensuring that they fulfill their mandates in the most efficient and timely manner. Prepares presentation and materials for internal and external constituents, as required. Confidentiality, tact and diplomacy are critical to this position. This position deals with highly confidential and sensitive material and matters, relating to faculty administration, government, and health authorities. A high level of integrity is required in maintaining confidentiality. This position manages information in an extremely demanding environment requiring the highest level of tact, discretion and sensitivity. The incumbent is expected to apply an extensive understanding of the objectives and mandate of the Office of the Dean, FoM and the VP Health portfolio, the operating procedures and functions of its departments, university policies and procedures and related organizational protocols. Organizational Status The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC's entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world. Our Vision: To Transform Health for Everyone Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world. The Faculty of Medicine -comprised of approximately 2,600 administrative support, technical/research and management and professional staff, as well approximately 620 full-time academic and over 14,000 clinical faculty members-is composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Autho

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