People Operations Administrator

About the role

We are looking for an HR Operations Specialist to join a leading global communications agency working with some of the world's most recognised brands and organisations. This is a hands-on HR role, ideal for someone with solid experience in HR administration, employee lifecycle processes and day-to-day people operations. The successful candidate will support the Spain People team across a broad range of HR activities, ensuring accuracy, consistency and a high-quality employee experience. The role requires strong organisational skills, attention to detail, good judgement and the ability to work confidently in both Spanish and English.

Responsibilities

• As HR Operations Specialist, you will support the People team across the full employee lifecycle, including:
• Managing employee onboarding and offboarding processes, including hires, terminations and internal changes.
• Coordinating with the local HR administration and payroll partner.
• Preparing and managing employment contracts, contract amendments and related employee documentation.
• Supporting the application of the applicable collective bargaining agreement and internal policies.
• Responding to employee queries and providing clear, timely and accurate HR support.
• Coordinating maternity, paternity, reduced working hours, leaves of absence, working time adaptations and other employee lifecycle processes.
• Managing agreements with universities and supporting the follow-up of interns and trainees.
• Supporting the preparation and update of job descriptions.
• Monitoring working time records and supporting compliance with internal timekeeping processes.
• Supporting training coordination and the implementation of internal policies.
• Coordinating Health & Safety and Occupational Risk Prevention activities with the external prevention service provider.
• Supporting employee exits, dismissals, contract endings and exit interviews.
• Maintaining accurate HR records and ensuring confidentiality a nd data accuracy at all times .

Benefits

Additional Information

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum. At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging. HR Operations Specialist - English Speaker Temporary Assignment | Madrid

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