Executive Assistant to the Chief Performance Officer & HR Programs Coordinator

Responsibilities

• Executive Support to the CPO (50-60%)
• Provide comprehensive administrative support to the Chief Performance Officer, including:
• Complex calendar management and prioritization
• Coordination of meetings, agendas, and materials
• Preparation of presentations, communications, and follow-ups
• Manage sensitive and confidential HR information with a high level of discretion
• Serve as a liaison across the HR leadership team to ensure alignment and execution of priorities
• Coordinate travel, expenses, and executive logistics (Aligned with core Executive Assistant expectations )
• HR Program Coordination - Leadership Academy (25-30%)
• Coordinate logistics and execution for the Leadership Academy program, including:
• Scheduling sessions and managing calendars
• Coordinating speakers and participants
• Managing on-site logistics (room setup, materials, food/beverage)
• Partner closely with the Leadership Academy Manager to support program delivery
• Track attendance, participation, and program logistics
• Ensure a high-quality participant experience
• HR Operations & Coordination Support (15-25%)
• Support execution of HR initiatives through coordination, tracking, and follow-up
• Assist in preparing HR communications, reports, and presentations
• Maintain documentation related to HR programs and activities
• Participate in HR meetings to capture notes, track action items, and support follow-through
• Identify opportunities to improve administrative and coordination processes
• Required Qualifications
• Bachelor's degree or equivalent experience
• 4+ years of experience in executive support, administrative coordination, or similar roles
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• High attention to detail and ability to manage multiple priorities

Requirements

• Experience supporting senior executives
• Exposure to HR, recruiting, or associate programs
• Event planning or program coordination experience
• Proficiency in Microsoft Office Suite
• Key Competencies
• Organizational excellence and attention to detail
• Strong interpersonal and communication skills
• Ability to work independently in a fast-paced environment
• Collaboration and stakeholder coordination
• Learning agility and interest in Human Resource
• Physical Demands
• Use Hands to Handle Objects - Regularly
• Reach with Hands or Arms - Regularly
• Talk or Hear and Read Instructions - Regularly
• Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally
• View Items at a Close Range - Frequently
• Rarely : Job requires this activity up to 25% of the time
• Occasionally : Job requires this activity between 25% - 50% of the time
• Frequently : Job requires this activity between 50% - 75% of the time
• Constantly : Job requires this activity more than 75% of the time
• As an Inmar Associate, you:
• Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.
• Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.
• Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.
• Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.
• Understand that results are important and focus on turning mission into action to achieve results following the principles of Flawless Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our c

Additional Information

The Executive Assistant to the Chief Performance Officer & HR Programs Coordinator provides high-level administrative support to the CPO while coordinating the execution of key HR programs, including the Leadership Academy. This role plays a critical part in enabling the effectiveness of the HR function through strong operational support, program coordination, and cross-functional collaboration. This position is designed as a developmental opportunity for individuals interested in building a career in Human Resources, offering exposure to HR strategy, programs, and leadership.

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