Admin Executive (Executive Support) #ESY

About the role

Managing Director (MD) Support: - Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts. - Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion. - Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions to ensure timely completion. - Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication. - Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned. - Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership. - Prepare detailed itineraries, manage logistics, and provide on-site support to ensure a seamless and professional hospitality experience. Corporate Services - Manage and distribute incoming mail to relevant departments in a timely manner. - Provide administrative support to HOD, including claims submission, document preparation, and information collation. - Respond to emails and enquiries within stipulated service turnaround time (within 3 working days). - Process and track Corporate Services-related invoices (e.g., travel, petrol/EV, photocopier, etc.). - Prepare reports, presentations, and supporting documentation for Corporate Services. - Coordinate travel bookings and logistics arrangements for HODs. - Support ad hoc duties and additional responsibilities as assigned. Corporate Social Responsibility (CSR) - Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation. - Support the execution of CSR activities and events, including participation where required. - Process and track CSR-related invoices, claims, and submissions to ensure accurate and timely documentation. - Support additional ad hoc duties and responsibilities as assigned. Interested candidates, please email your resume to annasee@recruitexpress.com.sg Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599 We regret that only shortlisted candidates will be contacted

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Company Intel

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