Workplace Specialist (Austin)

Responsibilities

• Office & Facilities Operations
• Serve as the primary point of contact for all workplace-related needs in our Austin offices.
• Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep.
• Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively.
• Vendor & Partner Management
• Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager.
• Maintain strong vendor relationships and monitor service levels.
• Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests.
• Employee Support & Engagement
• Provide support to employees across departments to ensure smooth daily operations.
• Assist with planning and executing company-wide events, team offsites, and meetings.
• Contribute to culture-building initiatives that create a positive and connected workplace environment.
• Operational Support
• Track and manage small office projects and special requests.
• Ensure Austin offices are well-maintained, safe, and aligned with company standards.

Requirements

• 3-5 years of experience in workplace operations, office management, or facilities coordination.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Comfortable working independently in a fast-paced, startup environment.
• Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence).
• Experience in event coordination, vendor management, and/or administrative support.
• Ability to adapt to changing needs and handle tasks on short notice.
• Additional Requirements
• Ability to lift 25 lbs unassisted.
• Flexibility to support occasional after-hours or weekend events.
• Physical Demands
• The role requires a high level of physical endurance, strength, and mobility. Candidates must be able to consistently meet the following physical demands, often for extended periods of time-up to 12 hours per day:
• Manual Handling: Regularly lift, push, and carry materials and equipment weighing up to 55 lbs , including the ability to safely transport these loads up and down staircases .
• Outdoor Work: Perform job duties in outdoor environments under varying weather conditions for extended periods.
• Mobility and Endurance: Maintain the ability to stand, walk, and traverse uneven or varied terrain continuously throughout a 12-hour shift.
• Body Mechanics: Frequently stoop, lay, bend, reach, squat, kneel, crouch, twist, and crawl , often in confined or awkward spaces, with the ability to sustain these positions as needed for the duration of the workday.
• Elevated Work: Safely climb ladders, scaffolding, or other elevated structures and maintain balance while working at heights.
• Protective Gear: Consistently wear and properly utilize Personal Protective Equipment (PPE) , which may include but is not limited to: safety glasses, steel-toe footwear, hearing protection, gloves, hard hats, and high-visibility clothing.
• These requirements are essential to ensure the safety and effectiveness of individuals performing duties in demanding construction and facilities environments.

Benefits

Additional Information

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. Job Overview We are seeking a highly organized, proactive, and adaptable Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support. The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills.

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