Staffing Representative

Responsibilities

• Key responsibilities include ensure equitable shift distribution among nursing staff and Personal Support Workers (PSWs) across inpatient units
• Strategically deploying Staffing Resource Team resource staff to fill coverage gaps.
• Beyond scheduling, the role involves providing essential clerical, reception, and administrative support for the Staffing Office, which includes utilizing spreadsheet and database software to compile and track operational data.
• Coordinates seamlessly with hospital personnel, delivers training and orientation to onboarding team members, and undertakes cross-functional responsibilities as required to support the department's overall success.
• Completion of Grade 12 or a recognized equivalent required.
• Minimum of two (2) years of related office/clerical experience required.
• Previous experience working within a healthcare facility is preferred.
• Strong experience in a Microsoft Office/Windows environment, with a required working knowledge of computer databases, spreadsheets, and word-processing.
• Fast and accurate word processing/typing skills of at least 60 w.p.m. required.
• Exceptional organizational, time-management, and problem-solving skills required.
• Strong interpersonal, written, and verbal communication skills required.
• Proven ability to work independently, perform duties in a self-directed manner, and thrive under pressure.
• Working knowledge of general office practices, procedures, and standards preferred.
• Demonstrated ability to work effectively both independently and as a collaborative team player preferred.
• Prior experience in staff scheduling is considered a strong asset.
• Working knowledge of collective agreements as they relate to staffing and scheduling is an asset.
• Familiarity with medical terminology is an asset.
• Why join UHN?
• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
• All applications must be submitted before the posting close date.
• UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
• Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
• UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
• We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Benefits

Additional Information

Union: Non-Union New or Replacement Position: New Number of Vacancies: 1 Site: Toronto Rehabilitation Institute Department: Staffing Office Reports to: Program Services Manager Salary Range : $23.14 - $28.92 per hour Hours: 16 hours a week Shift: Day/Evening rotation, Saturdays/Sundays every other weekend, Statutory Holidays, 6am - 2pm or 2pm - 10pm Status: Permanent Part Time Closing Date: June 18, 2026 *Position Correction - this job site is at Toronto Rehab only* Position Summary As integral member of the Toronto Rehabilitation Institute Staffing Resource Team, the Staffing Representative ensures the efficient operation of the staffing program by managing scheduling, administration, and team communication.

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