Finance & Accounting Coordinator

Responsibilities

• Manage and support all day-to-day financial operations and accounting activities of the firm
• Maintain accurate financial records, transaction logs, and supporting documentation
• Record, reconcile, and organize financial transactions in QuickBooks and internal tracking systems
• Process and reconcile checks, wire transfers, ACH payments, deposits, and vendor payments
• Monitor daily cash balances across multiple bank accounts
• Track all incoming and outgoing funds with complete accuracy and accountability
• Assist with invoice processing, payment scheduling, and timely disbursements
• Manage partner distributions, attorney fee payments, operational expenses, rent, utilities, and vendor accounts
• Support payroll review and processing activities
• Transfer funds between accounts as needed to maintain operational cash flow
• Reissue or correct payments and checks when necessary
• Track settlement disbursements and attorney fee allocations
• Verify accuracy of financial transactions and supporting documentation
• Maintain organized financial records for audit, compliance, and reporting purposes
• Provide attorneys and firm leadership with account balances, payment updates, and financial reporting information
• Respond to finance-related inquiries from attorneys, vendors, and internal staff
• Assist leadership with budgeting, financial planning, and operational reporting
• Monitor firm cash flow and proactively ensure sufficient funding for firm obligations
• Maintain strict confidentiality regarding all financial, legal, and client information
• Provide administrative and operational support related to finance functions as needed
• Ensure all financial processes are completed accurately, efficiently, and in compliance with firm policies and procedures

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Previous accounting, bookkeeping, finance/ accounting coordination, or administrative support experience preferred
• Experience in a law firm or professional services environment is a plus
• Strong knowledge of bookkeeping and financial recordkeeping principles
• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel
• Strong organizational, multitasking, and time-management skills
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to handle confidential financial and legal information professionally
• Ability to work independently and collaboratively in a team environment
• Willingness to learn and adapt to firm financial procedures and operational processes
• Preferred Skills
• Experience managing law firm settlement disbursements and attorney fee payments
• Familiarity with payroll processing and bank reconciliations
• Understanding of cash flow management and operational accounting
• Strong analytical and problem-solving abilities
• Work Environment
• Professional law firm office setting
• Fast-paced and deadline-driven environment
• High level of confidentiality

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