Executive (Part Time)

Responsibilities

• Program Management & Reporting
• Help bring WAI SG's flagship programmes to life-such as the gala dinner, Girls in Aviation Day, Careers in Aviation Day, and mentorship programme-and support their successful delivery
• Develop and monitor key performance metrics
• Coordinate resource allocation across committees and facilitate cross committee collaboration for flagship programs
• Ensure Committee Chairs adhere to the SOPs in terms of governance/approvals/budgeting during the program execution
• Coordinate meetings for Board Directors with key external organizations and facilitate the action items / follow ups from those meetings
• Compile and prepare regular reports for President
• Working with the Board of Directors, support the application of grants and subsidies
• Event Coordination
• Act as primary liaison for corporate member events
• Provide onsite support during WAI SG events
• Coordinate between stakeholders for successful event execution and support committee chairs for each event to procure the internal and external resources required for a successful event
• Working with the committee chairs for each major event (e.g. gala, GIAD, CIAD) to develop an SOP that can ensure continuity and best practices are communicated to subsequent committees
• Tracking of receipts and payments for the events
• Communication and Marketing
• Create engaging digital content and communications for our website and social media channels
• Create and manage presentations
• Create marketing materials for key announcements and events
• Coordinate internal communications between committees. Manage and administer internal communication channels (e.g. whatsapp community)
• Working Hours:
• 2.5 days per week
• Occasional weekend commitments (once every quarter or less) requiredfor special events (e.g., Girls in Aviation Day)
• Required Experience & Qualifications:
• 2+ years of aviation industry experience will be an advantage;strong demonstrated passion or knowledge of aviation will also be highly valued
• Excellent communication skills in English (written andverbal)
• Experience in budgeting and tracking
• Proficiency or willing to develop general proficiency inwebsite management and presentation tools
• Strong project management capabilities
• Proficiency in Microsoft Office Suite. Familiarity of systems/ tools such as, Xero, Eventbrite, and design tools such as Canva will be anadvantage
• Budget management experience
• Public Grant Application experience will be an advantage
• A proactive self-starter who enjoys working independently,taking initiative, and keeping things moving to deadline
• Ready to help shape the future of aviation with us? We'd love to hear from you. Please send your resume to executivesupport@waisg.org.
• Closing date for application is 31 July 2026.

Additional Information

Part-Time Executive, Women in AviationInternational - Singapore Chapter (WAI SG) About Us: Women in Aviation International -Singapore Chapter (WAI SG) is a non-profit organisation championing the growth of women in aviation and aerospace in Singapore and across the region. We spark curiosity in girls and young women, open doors to meaningful industry opportunities, and help build the next generation of talent powering aviation's future. Through impactful programmes, strong networks, and a collaborative community, we are shaping a more diverse, inclusive, and future-ready industry. This is an exciting opportunity to be the 2nd hire in our energetic and fast-growing association-perfect for someone ready to make a visible impact from day one.

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