Operations Coordinator

Responsibilities

• Site Visit Support: Coordinate site visitor agenda and support needs
• Communication Liaison: Draft polished internal communications and site-wide announcements. Act as a professional liaison between the leadership team, plant floor employees, and corporate stakeholders.
• Travel & Expense Management: Coordinate seamless domestic and international travel itineraries, and manage expense reconciliation using corporate software.
• End-to-End Event Coordination: Own the planning, budgeting, and execution of local site events, including plant town halls, employee appreciation days, holiday parties, community outreach, and VIP/customer visits.
• Vendor & Hospitality Management: Source, negotiate, and manage contracts with local caterers, suppliers, and hospitality vendors. Ensure top-tier hospitality for visiting global executives.
• Action-Item Tracking: Attend operational meetings, capture precise minutes, and proactively track action items to ensure facility deadlines are met.
• On-Site Resourcefulness: Maintain a strong presence across the operation to gather updates, verify project statuses, and help resolve administrative bottlenecks for the team .
• Additional Qualified Skills
• Event Track Record: Proven experience independently executing corporate or site-wide events for 50+ attendees.
• Workspace Tools: Proficiency in complex calendar management; intermediate proficiency in data tracking. Google Workspace preferred.
• Modern Productivity: Forward-thinking comfort using modern tech and generative AI tools to streamline drafting, formatting, and scheduling tasks.
• Absolute Discretion: Proven ability to handle highly sensitive and confidential plant performance and HR data.
• Cross-Functional Communication: The unique ability to build trust and communicate effectively with both hourly plant workers and global senior leaders.
• High Adaptability: A calm, solution-oriented demeanor capable of pivoting seamlessly when priorities or schedules shift unexpectedly .
• Education: Associates or Bachelor's preferred.
• Experience: 3+ years working in a cross-functional operation. Project management experience preferred.
• This position requires to be on-site at our Elgin, IL facility.
• Target Base Salary Range: $50,100 - $83,600
• Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.
• #LI-MM4
• #LI-ONSITE
• Basic Requirements
• Experience: 3+ years of progressive administrative experience
• Education: High school diploma or equivalent required
• Travel Requirements
• Under 10%
• Relocation Provided
• None
• Position Type
• Experienced
• Referral Payment Plan
• Yes
• Our U.S. Benefits include:
• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!
• EEO Statement
• We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.

Benefits

Additional Information

Company Overview At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that's critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future. Department Overview Elgin Experience Center is state of the art facility that is invested in next generation technology. Operations include the manufacture and systems integration of mission-critical systems. Job Description In this impact role, you will provide critical local support to the Senior Management Team. You will act as a central hub for our facility-spearheading site-wide event planning, leading operational projects, and driving a positive, connected workplace culture.

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