Executive Assistant I, TD Securities

About the role

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access

Additional Information

Work Location : Houston, Texas, United States of America Hours: 40 Line of Business: Administration Pay Detail: $68,000 - $102,000 USD TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. Job Description: The Executive Assistant I, TD Securities is responsible for providing confidential, high-level administrative support to senior executives within a company division. This person manages complex tasks that call for discretion and independent judgment, interacting with colleagues at all levels and handling sensitive materials. The role streamlines management details, acting as an intermediary for key administrative duties and allowing executives to focus on strategic responsibilities. With significant latitude for decision-making, this assistant coordinates executive operations effectively. Depth & Scope: Offers advanced administrative assistance to the department head and members of the US Energy team, ensuring both internal and external professionalism and service quality. Handles multiple tasks efficiently and meets deadlines consistently. Applies thorough diligence to guarantee accuracy and timely completion of reports, presentations, communications, charts, files, and other documentation. Organizes meetings-whether in-person or virtual via Teams/Webex-including arranging venues, sending pre-meeting materials, and setting up necessary equipment. Maintains expert knowledge of software tools such as MS Office, Word, PowerPoint, Excel, Teams, Webex, Copilot, and other department-specific systems. Responds promptly and independently to incoming inquiries or directs them to the appropriate party. Delivers optimal customer service and maintains a professional demeanor. Coordinates logistics for Senior Executive office visits by collaborating with their EAs on transportation and in-office needs. Provides reliable and organized administrative support: gathers and tracks data, researches information, submits departmental call reports, processes expense reports, arranges travel, manages calendars, organizes meetings, creates and maintains files, and completes other tasks as required. Exercises discretion when managing correspondence and confidential matters, escalating issues when necessary. Prioritizes workflow to ensure efficiency and flexibility in adapting to changing priorities. Uses software tools efficiently and produces documents that support team needs. Manages expectations through clear verbal and written communication. Proactively recommends improvements within the job function, investigates and resolves issues as needed. Demonstrates teamwork and adaptability to shifting work priorities. Participates actively as a team member, fostering a positive workplace environment. Keeps teammates informed about project status and relevant daily activity updates. Continues to build expertise within the area of responsibility. Reports directly to the Department Head, offering complete executive administrative support. Handles a wide range of complex administrative tasks with autonomy and discretion within defined parameters. May manage sensitive or confidential material with care. Education & Experience: Associate's or Bachelor's degree, or equivalent progressive work experience Over 5+ years of experience in investment banking or mortgage office settings Excellent clerical and administrative abilities Understanding of organizational structure, terminology, and operational processes Ability to work independently and keep others efficient and focused Strong organizational skills Exceptional written and spoken communication skills Advanced PC proficiency, including spreadsheets, reporting, and presentation software

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