Executive Admin Assistant

About the role

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that's making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other's truest selves. We understand that pursuing a new job is a big deal. Maybe you're afraid you won't fit in. Well, here's the good news. For us, the days of "fit in to get in" are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits. Must be eligible to work in the United States without the need for work visa or residency sponsorship. We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership. Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter. Our Newest Opportunity: The Executive Assistant provides high‑level administrative, operational, and strategic support to Executive Leaders. This role is responsible for enabling executives to focus on organizational priorities by proactively managing schedules, communications, and administrative operations while exercising sound judgment, discretion, and professionalism. The Executive Assistant acts as a trusted partner, gatekeeper, and liaison-anticipating needs, coordinating across teams, and ensuring seamless execution of executive priorities in a dynamic, fast‑moving environment. Essential Duties and Responsibilities (include but are not limited to): Executive Support & Partnership Provide comprehensive, day‑to‑day support to Executive Leaders, enabling efficiency, focus, and execution. Act as a trusted confidant and partner, exercising discretion with highly sensitive and confidential information. Anticipate executive needs and proactively resolve issues before they arise. Serve as a professional representative of executive leadership internally and externally. Calendar, Travel & Meeting Management Manage complex, ever‑changing executive calendars, prioritizing meetings and resolving conflicts. Schedule and coordinate internal and external meetings, including executive team meetings, board meetings, and client engagements. Prepare meeting materials, agendas, presentations, and follow‑up items, track action items to completion. Arrange travel accommodations and itineraries, ensuring logistical accuracy and efficiency. Communication & Liaison Serve as a primary point of contact between executive leaders and internal teams, clients, and external partners. Draft, review, and manage executive communications, correspondence, and announcements as requested. Facilitate cross‑functional coordination and information flow to support executive initiatives. Exercise judgment in handling inquiries and determining appropriate escalation. Operational & Administrative Excellence Organize and maintain executive records, documents, and files with accuracy and confidentiality. Support planning and execution of executive initiatives, events, and offsites. Assist with preparation of reports, dashboards, and summaries for executive review. Manage expenses, invoices, and administrative processes aligned with company policies. Project & Priority Management Assist with special projects and strategic initiatives as assigned by executive leadership. Track priorities, deadlines, and deliverables to ensure timely follow‑through. Support continuous improvement by identifying opportunities to streamline executive workflows. Cross‑Functional Collaboration Partner with HR, Finance, Operations, Sales, and other departments to support executive needs. Provide administrative or coordination support to additional leaders or teams as business needs evolve. Qualifications, Skills and Requirements: Strong executive presence with excellent verbal and written communication skills. Ability to anticipate needs, prioritize effectively, and operate with minimal direction. High level of emotional intelligence (EQ) and interpersonal skills. Ability to influence, collaborate, and build trust across all levels of the organization. Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Word, Excel, PowerPoint, Teams). Adaptable, resourceful, and calm under p

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at onedigital? Share your experience