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Proposal Manager

External
Spear AI logoSpear Ai · WA
Full-timeRemoteToday
ComplianceLeadershipSAFe
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Responsibilities

  • We're a small team wearing many hats, and you'd have a wide variety of responsibilities that include:
  • Lead and own the full proposal lifecycle from pursuit kickoff through final submission, managing both the process and the writing - including timelines, reviews, and team coordination to ensure compliant, high-quality submissions every time.
  • Manage multiple concurrent proposal efforts across a wide range of government solicitations, including RFPs, RFIs, White Papers, Grants, BAAs, Task Orders, IDIQ contracts, OTAs, and SBIR/STTR programs.
  • Ensure strict compliance with procurement regulations including FAR, DFARS, GSA schedules, and GWACs throughout every submission.
  • Research and identify strategic government opportunities aligned with Spear AI's business objectives, staying ahead of the pipeline.
  • Develop deep knowledge of Spear AI's products and capabilities to independently draft compelling technical and operational content for proposals and white papers.
  • Partner with stakeholders - building trust, learning each team's story, and translating expert input into persuasive proposal content.
  • Interview subject matter experts and synthesize their knowledge into clear, tailored narratives, connecting the dots across inputs rather than waiting for others to fill in the blanks.
  • Manage collaborative proposal efforts with prime contractors and subcontractors, ensuring strategic alignment throughout.
  • Continuously refine and optimize Spear AI's proposal development processes and best practices to improve competitiveness and increase monthly output.

Requirements

  • We're looking for someone with strong Proposal Management skills who shares our most important values:
  • You're fanatical about polish. Every detail matters. You love to make sure your code is linted, formatted, fully typed, and has 100% test coverage.
  • You care about correctness. You take pride in the fact that downstream consumers trust libraries and services you build.
  • You obsess over performance. You daydream about Lighthouse scores and query speed.
  • You dive deep. It's important for you to really know how things work. You're always building prototypes and setting up experiments to reinforce your understanding.
  • You live on the bleeding edge. You've got a long list of upcoming platform features you're excited about and can't wait for the next nightly to drop.
  • You're a great teacher. You know how to break down a concept for a specific audience and make it click with them in a way that gets them excited.

Benefits

We ship - We don't work on 18-month projects that are irrelevant before they're even finished.Our work has impact - We build products that are deployed to U.S. submarines and integrate with the sonobuoys we manufacture.We're growing responsibly - We have the resources to hire a lot more people, but we don't want to build a massive team of people who don't share our values.We're profitable - We aren't burning through cash trying to make the business work. But we also have investors who believe in us and are committed to our success.We care about doing great work - You don't need permission to sweat the details here.We don't take ourselves too seriously - We're building products that make the world safer. But we don't let that get to our heads.Important skillsBachelor's degree from an accrediteVision insurance

Additional Information

We're seeking a skilled Proposal Manager to own and drive the full lifecycle of Spear AI's proposal efforts, translating complex technical and operational stories into compelling submissions that win mission-critical contracts. This is a high-ownership role where you'll manage a target number of proposals per month across a wide range of government solicitations, partnering closely with leadership and department stakeholders to uncover the right stories and craft them into winning submissions. You'll leverage tools like PRISM to scale throughput efficiently, and you'll be accountable for quality, compliance, and delivery at every stage - including final submission, whether you handle the mechanics directly or oversee them as delegated. Spear AI is a growing defense contracting company dedicated to delivering cutting-edge solutions that support our nation's security. As we expand, we're building a culture where innovation meets mission-critical work. We operate with a flat organizational structure that empowers every team member to make an impact, collaborate directly with leadership, and contribute to projects that matter. Whether you're joining our Hardware, Software, or Services division, you'll work alongside talented professionals who are committed to excellence and advancing the capabilities that keep our nation safe and secure. Spear AI builds sonobuoy sensors that are deployed into the water and collect edge data. We also work with the U.S. Navy to collect and process their SONAR data. You'll have an opportunity to work on real-world projects that directly impact warfighter capabilities and mission success.

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