Executive Assistant & Faculty Affairs Coordinator

Responsibilities

• Required Qualifications
• Bachelor's degree.
• 5+ years clerical experience, including two years at either the Administrative Associate or Senior Administrative Associate level
• Experience managing competing priorities and high-volume workflows independently.
• Strong written and verbal communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.

Requirements

• Experience supporting a Department Chair, Dean, or academic leadership role.
• Experience in higher education, preferably at UT Austin or similar institution.
• Experience handling faculty affairs processes (PARs, FARs, CPRs, promotion and tenure).
• Experience working with institutional systems (e.g., Workday, *DEFINE, academic reporting systems).
• Experience supporting organizational change, growth, or transition initiatives.
• Salary Range
• $70,000

Additional Information

Job Posting Title: Executive Assistant & Faculty Affairs Coordinator ---- Hiring Department: Department of Statistics and Data Sciences ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Jul 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose Provide advanced executive-level support to the Department Chair and manages faculty affairs processes in a complex and growing academic unit. Exercise independent judgment and initiative to coordinate faculty recruiting, review, appointments, and related processes; manage chair-level workflow and priorities during a period of major growth and change, including the launch and development of the new School of Computing at UT Austin. Serve as a trusted partner to the Chair and a primary liaison to School, College, and University offices. Work with faculty, departmental leadership, faculty candidates, visitors, and external partners to ensure that important academic and administrative functions are handled accurately, professionally, and on time.

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