Lead Document Controller

Responsibilities

• System & Strategy Leadership
• Develop and implement comprehensive document management policies, workflows, and protocols (e.g., ISO 19650 standards).
• Configure, administer, and optimize Electronic Document Management Systems (EDMS) and Common Data Environments (CDE), including SharePoint and other document management platforms.
• Design standardized matrices for file coding, version naming, document numbering, and distribution paths.
• Drive process improvements, system enhancements, and automation opportunities.
• Quality Control & Compliance
• Perform strict quality checks on technical drawings, specifications, blueprints, and contracts prior to distribution.
• Maintain document registers, transmittals, audit trails, retention schedules, and version control processes.
• Conduct regular data audits to confirm regulatory compliance and prepare full documentation sets for internal and external auditors.
• Prepare documentation packages for internal and external audits.
• Ensure secure retention, archival, and disposal of records in accordance with organizational requirements.
• Team Management & Collaboration
• Provide training and guidance to employees, contractors, and project teams on document management processes and systems.
• Coordinate fast data transmission between engineers, project managers, executives, and third-party stakeholders.
• Generate clear analytics metrics and document progress reports for senior leadership.
• Serve as the primary point of contact for document-related inquiries and escalations.
• Required Qualifications
• Education & Experience
• Bachelor's degree in business administration, Information Management, Engineering, or a closely related discipline.
• Minimum of 5-7 years of experience in document control, with at least 2 years in a supervisory or managerial capacity.
• Prior experience in construction, civil infrastructure, manufacturing, aerospace, or pharmaceuticals is highly preferred.
• Experience supporting capital projects, facility expansions, or commissioning activities is considered an asset.
• Technical & Soft Skills
• Deep familia

Additional Information

Cyclic Materials™ is building a resilient circular supply chain for rare earth elements and other critical materials. Through our proprietary MagCycle℠ and REEPure℠ processes, we recover rare earths from end-of-life products and transform them into high purity materials used in the production of permanent magnets. These materials are critical to the modern economy, including the production of electric vehicles, electronics, AI infrastructure, wind turbines, defense, and advanced manufacturing technologies. Founded in 2021, Cyclic Materials has rapidly progressed from technology development to commercialization. We currently operate facilities in Ontario and Arizona, with a new expansion underway in South Carolina. Backed by US$75 million in Series C financing led by T. Rowe Price, alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover's InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling to meet growing global demand for a secure and sustainable rare earth supply. We have established commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the deployment of recycled rare earth materials into real world supply chains. In 2025, Cyclic Materials was named one of the Top 10 Climate Tech Companies to Watch by MIT Technology Review. We are growing quickly and building the industrial backbone required for a circular rare earth economy. Joining Cyclic Materials means working on complex and exciting challenges at scale, alongside a team committed to executing and delivering measurable impact. If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling. Position Overview A Lead Document Controller is responsible for overseeing the lifecycle, accuracy, security, and accessibility of all company and project documentation. This pivotal role ensures compliance with organizational standards, contractual requirements, and industry best practices while enabling seamless information flow between technical teams, management, contractors, and external stakeholders. We are seeking a highly organized and detail-oriented Lead Document Controller to lead our information and data management operations. In this role, you will develop, implement, and continuously improve document control systems and processes to ensure the integrity, traceability, and confidentiality of critical project and corporate records. You will oversee document management activities across engineering, construction, manufacturing, and corporate functions, supervise document control personnel, train stakeholders on document control procedures, and serve as the primary point of contact for document governance, compliance, and audit readiness.

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