Executive Assistant

Responsibilities

• Owns complex executive calendars and prioritization, anticipating conflicts, aligning stakeholders, and assessing downstream impact across the organization.
• Partners with the Chief of Staff and leadership team to shape agendas and meeting objectives, prepare briefs and materials, capture decisions and action items, and drive follow-through and status communication.
• Leads planning and execution of executive-level virtual and in-person meetings and events (onsite/offsite), including end-to-end logistics (venue, A/V, catering, activities), preparation of materials, and high-touch stakeholder coordination.
• Ensures attendees have clear, timely meeting communications, including agendas, pre-reads, dial-in details, and onsite logistics (directions and maps).
• Handles highly confidential information related to employees and company operations with discretion and sound judgment; partners with the People Business Partner to coordinate new-hire processing and team onboarding, and continuously improves related processes.
• Works closely with Corporate Travel to book and modify itineraries, research requirements, and obtain travel visas; may travel with leadership as needed.
• Partners with the Comms Manager and Chief of Staff to plan and execute quarterly All Hands meetings, manager calls, and organization-wide communications; coordinates deliverables, timelines, and presenters.
• Builds trusted relationships across all levels and with external partners, navigating sensitive situations and representing the VP and organization with professionalism and tact.
• Partners with other executive assistants to coordinate leadership scheduling and organization-wide events; provides backup coverage and shares best practices and standard operating procedures.
• May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews.
• Maintains email aliases, Slack channels, distribution lists, and shared folders/directories, including permissions management.
• Creates and maintains executive-ready tracking mechanisms and data sets to support reporting, insights, and leadership decision-making.
• Tracks executive expenses and generates expense reports.
• Monitors purchasing software system notifications and approves on behalf of the executive if appropriate. Works with Accounts Payable to ensure department bills are paid in a timely manner.
• May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management.
• May manage budget and departmental costs, including reclassifications as necessary.
• Drafts letters, memos, and emails.
• Provides general office administration support (e.g., filing, copying, scanning, and shipping/receiving as needed).
• May work with Facilities department to coordinate space planning for division or business unit.
• Creates presentations and maintains organization charts.
• May serve as content coordinator for team sites (e.g., SharePoint), maintaining pages and ensuring information is current, well-organized, and compliant with internal standards.

Requirements

• 7+ years of experience providing administrative support for senior leaders (VP/SVP and above).
• Demonstrated ability to thrive in a fast-paced environment requiring exceptional prioritization, sound judgment, discretion, and proactive problem-solving.
• Comfort with ambiguity and change; able to adapt quickly, build structure, and improve processes as responsibilities evolve.
• Proven ability to work under pressure, communicate with executive presence, manage stakeholders effectively, and meet deadlines.
• Advanced proficiency with Microsoft Office and collaboration tools (e.g., Slack, Microsoft Teams, and Microsoft SharePoint); comfortable working across Mac and Windows environments.
• Excellent oral and written English communication skills.
• Experience coordinating cro

Benefits

Additional Information

Job Requisition ID # 26WD98367 Position Overview At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low-income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster, and with a less negative impact on the world is the mission that pulls us all out of bed every morning. We're searching for an experienced Senior Executive Assistant to support our Vice President, Customer Success Management. In this role, you'll serve as a strategic administrative partner-helping drive the leader's operating rhythm, anticipating needs, and proactively resolving issues before they escalate. You will manage highly confidential and time-sensitive matters, coordinate complex cross-functional work, and enable the organization to operate efficiently at scale.

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