Office Services Coordinator
External
Spsnorthamerica · Washington, DCFull-timeOn-site1mo ago
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Responsibilities
- Reception & Front-of-House Services
- Welcome and assist visitors, clients, and vendors with professionalism and warmth.
- Oversee visitor check-ins, badges, and security protocols.
- Maintain a polished and organized reception area.
- Office Operations & Facilities
- Coordinate with vendors, including cleaning, maintenance, and supply partners.
- Monitor and follow up on maintenance requests and facility issues.
- Support office relocations and workstation setups.
- Manage inventory of office and pantry supplies.
- Workplace Experience
- Ensure meeting rooms and shared spaces are fully functional and prepared for guests.
- Support meetings, events, and employee engagement initiatives.
- Collaborate with Facilities, IT, and Security teams.
- Vendor & Service Coordination
- Act as the primary point of contact for building management and vendors.
- Coordinate work orders and ensure timely resolution of issues.
- Escalate service issues as necessary.
- Administrative Support
- Assist with office projects and operational initiatives.
- Track expenses and support the purchasing process.
- Maintain service logs and Standard Operating Procedure (SOP) documentation.
Requirements
- 2-4 years of experience in office services, hospitality, or facilities coordination.
- Exceptional communication and customer service skills.
- Proficiency in Microsoft Office and workplace systems.
- Ability to multitask effectively in a fast-paced environment.
- Core Competencies
- Commitment to service excellence and a hospitality mindset.
- Meticulous attention to detail and strong organizational skills.
- Professional demeanor and strong interpersonal skills.
- Work Environment
- This role is site-based and may require standing, walking, and occasional lifting. Flexibility may be necessary for events or extended hours.
- Travel
- N/A
Benefits
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.Use of Artificial Intelligence (AI):No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.Vacancy Status:This posting is for an existing vacancy.Pay Range$26 - $26 USDCareer Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!We Recognize Talent: We offer a variety of recognition programs for all levels of employees!Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.About SPSAt SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.SPS provides equal employmentDental insuranceVision insurance401(k)Equity / stock options
Additional Information
Office Service Coordinator 📍 Washington, DC, US On-site The Office Service Coordinator plays a vital role in creating a professional, efficient, and hospitality-driven workplace environment. This position serves as a central point of contact for employees, clients, and vendors, ensuring that daily office operations are conducted smoothly while consistently adhering to SPS service standards.
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