Project Admin Coordinator / Admin Executive
External
Cbs Paints · Ang MO Kio Industrial Park 2, SingaporeS$34K–S$40K/yrFull-timeUnknown2w ago
DocumentationExcel
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Responsibilities
- Perform general administrative duties, including filing, scanning, sorting, and maintaining company records.
- Organise and file purchase orders, invoices, delivery orders, quotations, and project-related documents.
- Prepare and issue basic documents such as invoices, delivery orders, purchase orders, and simple correspondence, subject to management approval.
- Assist in compiling tender documents, project submissions, and other required documentation.
- Maintain proper project folders for quotations, contracts, invoices, progress photos, safety documents, and client correspondence.
- Organise and file project site photos for progress claims, reports, defects, and handover records.
- Track worker records such as work passes, safety certificates, training records, medical records, and expiry dates.
- Maintain and update quotation, tender, invoice, claim, and document submission trackers.
- Follow up with suppliers, subcontractors, workers, and internal team members on documents, schedules, and outstanding items.
- Assist with basic project coordination and schedule follow-up as instructed by management.
- Perform other administrative and coordination duties as assigned.
Requirements
- Minimum GCE 'O' Level / Nitec / Diploma or equivalent.
- Prior admin experience is preferred.
- Experience in construction, renovation, facilities maintenance, or project admin will be an advantage.
- Able to use Microsoft Word, Excel, Outlook, and basic PDF tools.
- Organised, careful with details, and able to follow up on outstanding matters.
- Able to work independently after training.
- Good communication and coordination skills.
- Responsible, punctual, and willing to learn.
Benefits
Birthday leave.Medical claim.Dental claim.Performance bonus, subject to company and individual performance.Training will be provided.Stable working environment with career growth opportunities.Why Join UsYou will be part of a growing local construction company where your work directly supports project operations, tender submissions, claims, and daily company workflow. This role is suitable for someone who is organised and responsible.
Additional Information
Working Days: Monday to Friday Working Hours: 9.00am to 6.00pm Location: Singapore Industry: Construction / Building Repainting Works We are a Singapore-based construction company specialising in building painting projects, repainting and maintenance works. We are looking for a responsible and organised Project Admin Coordinator / Admin Executive to support our daily office administration, project documentation, tender submissions, and operational follow-up.
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