Administrative Assistant III

Benefits

Additional Information

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/ . We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us . Job Description This position is responsible to provide a wide range of administrative and managerial support. Responsibilities include calendar management and coordination of business meetings, preparing reports and data analysis. Job Profile Tasks/Responsibilities Perform general office support tasks associated with onsite location. Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests. Maintain an organized filing system of paper and electronic documents. Record meeting minutes from meetings. Conserve department leadership's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality related documents for accuracy and compliance; initiating telecommunications. Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication. Coordinate and set up catering and meal service for office meetings, team events, and company functions to ensure a seamless experience. Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Compile expense reports and maintain expense tracker spreadsheet as requested. Suggest more efficient ways to run the office and troubleshoot malfunctions. Uphold a strict level of confidentiality. Maintain professional demeanor and behavior at all times in all forms of communication. Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, under minimal guided supervision. Maintain flexibility with work hours to support before hours or after-hours events, special projects, and evolving business needs. Perform other duties as assigned by manager. Job Profile Minimum Qualifications High School Diploma required. Typically, five years of experience required. Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook). Project coordination experience. Job Profile Preferred Qualifications Recent bachelor's degree completion - preference for candidates who have recently earned their bachelor's degree and are eager to apply their education in a professional setting Growth mindset and learning orientation - demonstrates intellectual curiosity, humility, and a genuine eagerness to learn and develop new skills; open to feedback and continuous improvement Proactive initiative - self-starter who anticipates needs, identifies opportunities, and takes ownership of tasks without prompting; willing to tackle new challenges with enthusiasm Professional communication - exhibits clear, concise, and professional written and verbal communication skills across all levels of the organization Resilience and adaptability - maintains composure and effectiveness under pressure; resilient in fast-paced environments with changing priorities Trust and relationship-building - demonstrates the ability to build credibility and trust with senior leadership through reliability, discretion, and consistent follow-through Results-oriented approach - focused on execution and delivery; gets things done efficiently and effectively with a commitment to quality outcomes Professional presence - presents with poise, confidence, and professionalism in all interactions; serves as a positive representative of the Engineering leadership team Responsiveness and agility - acts quickly and decisively; able to pivot and adjust to meet urgent deadlines and shifting business needs High standards and accountability - holds self to the highest standards of work quality; takes full ownership of responsibilities without cutting corners or compromising integrity Location: 530 Gaither Road, Rockville, MD Work Site Expectations: 5 days in office Travel Expectations: 5% Hours: Standard office hours are 8:00am ET to 5:00pm ET, Monday -Friday

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