HR/Admin

About the role

Human Resources: Familiar with XERO finance system Familiar with irep attendance system - Identifying security officer vacancies and recruitment, conducting basic interviews, and selecting applicants to be forwarded to the operations team. - Processing documentation with the Ministry of Manpower, such as Work Permit Applications and temporary work permits. - Notifying PRD for employment/cessation and checking training details. - Providing employees with information about policies, wages, opportunities for promotion, and employee benefits. - Performing staffing duties, including dealing with complaints, termination of employees, and administering disciplinary procedures. - Analyzing and modifying compensation and benefits policies and ensuring compliance with Ministry of Manpower requirements. - Serving as a link between management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems. - Payroll management - Maintaining records and compiling reports concerning personnel-related data, such as hires, performance appraisals, and absenteeism rates. - Analyzing data and reports to identify and determine the causes of personnel problems and developing recommendations for improving the organization's personnel policies and practices. - Coordinating with the Operations Manager for planning, organizing, controlling, or coordinating the Security Officers' training activities within the organization. - Conducting exit interviews to identify reasons for employee termination. - Representing the organization in any matters with the Ministry of Manpower, IRAS, and CPF. - Preparing personnel forecasts to project employment needs. - Preparing and following budgets for security officers' operations. - Preparing documents such as Employment Contracts, Employment Release Letters, promotions, etc. - Submitting details/summary of Annual IR8A Employee Income Tax for each employee to Accounts. Payroll: - Double-checking daily attendance for site deployment (submitted by OE) and on the IREP system. - Checking/updating/encoding daily IREP attendance records to ensure they tally with site attendance for accurate salary calculation. - Preparing weekly payments such as advances, daily rated payments, and overtime to be paid by GIRO. - Monitoring officers' daily attendance on IREP to ensure no one exceeds 12 hours. - Preparing the monthly payroll for security officers (double-checking with Excel formulas and the IREP system) - including attendance, advances, loans, CPF contributions, and leaves. - Preparing hard /soft copy payslips to be given to the officers. - Scanning, filing, and saving payslips and bank transactions in the system. - Providing payroll information by answering questions and requests. - Monthly Submission of CPF Operations Assistance: - Setting up clocking/patrolling site systems. - Reviewing clocking/patrolling records and ensuring all reports are fully completed, with no omissions, by the end of the month. - Other Operations Assistance as needed

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