Senior Project Manager, CX PMO

About the role

About the Role : Every day, millions of customers and shoppers count on Instacart to deliver - literally. Behind that experience is a Customer Experience organization moving at incredible speed, scaling new capabilities, and rebuilding how support works in an AI-first world. The CX PMO is the engine that makes that work happen on time, on scope, and with the rigor it takes to land outcomes that matter. As a Senior Project Manager on the CX PMO team, you will lead end-to-end delivery of large and extra-large strategic initiatives across the Customer Experience organization - including Hero Projects and the AI Foundational Initiatives that are reshaping how the PMO operates. You'll operate with significant autonomy, applying professional judgment to ambiguous, interconnected challenges that don't have a clear playbook. You'll partner closely with Senior Managers, Directors, and VP-level stakeholders across CX, Product, Engineering, and Tech Governance, and you'll play a key role in scaling how the PMO works as we build the next generation of AI-enabled operating capabilities. About the Team : The Instacart CX Project Management Office (PMO) is the operating backbone of Customer Experience at Instacart. We lead the initiatives that shape how CX scales - from Hero Projects that move millions of customer and shopper interactions to the AI foundational work that's redefining how PMOs operate. We partner across CX, Product, Engineering, and Tech Governance to bring structure, alignment, and accountability to workstreams that range from medium complexity to extra-large, cross-functional programs. We're a small team carrying enterprise-level scope. We move fast, sweat the details, and care deeply about getting the work right - because the work directly shapes the experience for the customers and shoppers we serve. We're now scaling our office to support a growing portfolio of Hero Projects and AI foundational work that will fundamentally change how PMOs operate at Instacart. Hero Project Ownership: Lead end-to-end delivery of Hero Projects and other L/XL initiatives - owning requirements gathering, planning, cross-functional execution, change management, and closure. Make judgment calls on scope, sequencing, and trade-offs across interconnected workstreams. AI Foundational Initiatives: Drive the strategic initiatives that build, scale, and operationalize the PMO's AI-enabled operating model - including intake automation, capacity planning, portfolio dashboards, and the next wave of PM AI capabilities. Apply sophisticated problem-solving to challenges that don't yet have an established playbook. Cross-Functional Leadership: Partner with senior leaders across CX, Product, Engineering, Tech Governance, BizSys, Legal, Security, and operational teams (Process, Content, L&D, Quality, WFM, Trust & Safety) to drive alignment, resolve conflicts, and unblock execution. Executive Communication & Reporting: Build executive-ready decks, written updates, and visualizations that translate complexity for Director- and VP-level audiences. Own status reporting, metrics, and outcome storytelling - ensuring proper sign-off and visibility from leaders who need it. PMO Scale & Framework: Help elevate the team by recommending improvements to PMO standards, frameworks, and best practices - including the operational backbone for how AI scales PM work across the org. Pre-Planning Ownership: Lead upstream planning before each half starts - ensuring scope, dependencies, and resourcing are locked before execution begins. Resource Coordination & Influence: Manage dependencies and align resources across teams, influencing senior stakeholders without direct authority to proactively contribute to project success. About You You're obsessed with the craft of project management - not in a checking-boxes way,

Benefits

Additional Information

We're transforming the grocery industry At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers. Instacart has become a lifeline for millions of people, and we're building the team to help push our shopping cart forward. If you're ready to do the best work of your life, come join our table. Instacart is a Flex First team There's no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best work-whether it's from home, an office, or your favorite coffee shop-while staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

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