Conducting Officer - Portfolio Management

Responsibilities

• Regulatory & Conducting Officer Responsibilities
• Act as Conducting Officer responsible for Portfolio Management / Investment Management, ensuring sound and prudent management of the IFM
• Ensure full compliance with CSSF Circular 18/698, including fitness, propriety, and effective oversight of delegated functions
• Maintain substance in Luxembourg including demonstrable oversight, governance and decision-making presence
• Operational and strategic leadership of the Portfolio Management teams
• Lead and manage the 2 teams in charge of AIFs and UCITs portfolio management activities
• Ensure that they are properly staffed and policies and procedures are followed
• Strengthen/optimise current operating models and increase scalability thought technology, AI and data
• Ensure alignment of teams objectives with company and group strategic goals, contributing to the overall business strategy of the Company and its parent group
• Act in accordance with the firm's leadership principles and governance standards, ensuring consistency in decision-making, accountability, and ethical conduct
• Drive clear objective setting, performance management, and feedback processes within the team
• Contribute to cross-functional collaboration and leadership within the broader organization
• Portfolio Management Oversight Leadership
• Lead the Portfolio Management Oversight (PMO) function, ensuring robust control over delegated portfolio management and investment advisory activities
• Own the end-to-end oversight framework, including: Initial and ongoing due diligence of portfolio managers
• Performance monitoring and challenge processes
• Investment compliance monitoring
• Ensure the ManCo retains effective control and decision-making capability over delegates and can intervene where required
• Oversee a broad range of strategies and asset classes
• Governance & Stakeholder Management
• Contribute to and/or chair Investment Committees and governance forums
• Provide clear, concise reporting to Boards and Management Committees on portfolio oversight, risks, and performance
• Ensure strong challenge, escalation and documentation culture across investment oversight
• Transformation & Platform Development
• Drive continuous improvement of the ManCo portfolio oversight model, including: Scaling across asset classes and jurisdictions
• Enhancing data, systems and reporting capabilities
• Strengthening operating model efficiency and standardisation
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Benefits

Additional Information

FundRock LIS S.A. is a successful third-party UCITS management company and AIFM headquartered in Luxembourg and with an office in Dublin, delivering fund solutions to renowned investment managers and fund initiators. Founded in 2011, we focus on private equity, real estate, infrastructure and debt asset classes. Today we are the leading third-party AIFM in the private funds space. In September 2022, our company was acquired by Apex Group. Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With over 13,000 employees globally, Apex Group provides services into 50 jurisdictions delivering an expansive range of services to asset managers, financial institutions, private clients, and family offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry; including fund raising solutions, fund administration, digital onboarding and bank accounts, depositary, custody, super ManCo, corporate services and a pioneering ESG and sustainability services. Apex Group's purpose is to be more than just a financial services provider and is committed to driving positive change to address three core areas; the environment and climate change, women's empowerment and economic independence, education and social mobility. Apex Group is seeking a senior leader to assume the role of Head of Portfolio Management and Conducting Officer within its Luxembourg ManCo platform. The Conducting Officer / Head of Portfolio Management is responsible for the effective oversight and supervision of portfolio management activities performed by the Management Company and its delegates. The role ensures full compliance with Luxembourg regulatory requirements (CSSF), applicable EU directives (UCITS/AIFM), and internal governance standards while delivering robust investment oversight and risk-aware decision-making. This role combines: Regulatory accountability as an approved Conducting Officer responsible for Portfolio Management Direct management/supervision of the portfolio management teams for both AIFs and UCITs, teams in charge of managing portfolios based on an advisory model. Strategic leadership of portfolio management oversight across a diversified and growing client and product base The successful candidate will play a critical role in ensuring robust investment oversight, regulatory compliance, and operating model scalability, supporting Apex's ambition to be the leading third-party ManCo platform.

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