Assistant to the Director of Bands

Responsibilities

• Manage scheduling, calendaring, and administrative tasks for Director of Bands.
• In conjunction with the Senior Administrative Associate for the Longhorn Band, prepare, maintain and submit entertainment, travel, and purchasing receipts for budget and finance compliance.
• Coordinate travel logistics for Director of Bands, including booking airfare, hotels, car service, and travel related needs. Assist with travel coordination for ensembles, as needed.
• Assist with administrative functions including correspondence, organization, and documentation management. Collect and compile information according to record keeping policies and procedures.
• Plan and manage events, including working with vendors, Longhorn Band Assistant Director, staff, faculty, and students. This includes scheduling of performances and event preplanning to event post management.
• Performs related duties as required.
• Required Qualifications
• Bachelors Degree and at least 3 years administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level .
• Proficiency with a computer including Microsoft Excel and Outlook.
• Required Competencies:
• o Teamwork
• o Effective Communication
• o Accuracy and Attention to Detail
• o Initiative
• o Service Excellence
• o Decision Making and Critical Thinking
• Relevant education and experience may be substituted as appropriate.

Requirements

• Bachelor's degree with five years of experience performing complex administrative functions.
• Experience maintaining a database.
• Proficiency in Excel and Adobe Pro. Familiarity with university policy and procedures.
• Experience with making travel arrangements and processing travel reimbursements.
• Demonstrated ability in managing complex responsibilities with minimal supervision.
• Salary
• $30,000, fixed-rate (part-time, 20 hours a week)
• Working Conditions
• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity.
• Bending, stooping, and lifting items that weigh 25 pounds or less.
• Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
• Regular and consistent attendance is required in this job.
• You will have at least two probationary (or "New in Position") performance reviews with your supervisor during your first 180 days. After your probationary period concludes, you will have an annual appraisal.
• ----
• Employment Eligibility:
• Regular staff who have been employed in their current positio

Benefits

Additional Information

Job Posting Title: Assistant to the Director of Bands ---- Hiring Department: Sarah and Ernest Butler School of Music ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 20 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: May 11, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The College of Fine Arts is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. Longhorn Band known as the Showband of the Southwest-was founded in 1900 and is the largest sprit organization on campus. Purpose Responsible for performing advanced and complex administrative duties for Director of Bands. This position is integral to supporting the Director's daily operations and ensuring the consistent efficiency of all administrative and logistical functions.

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