Department Manager, Schools of Entertainment & Creative Marketing

Requirements

• Excellent organizational, and time management skills
• Strong communication, presentation, organizational and interpersonal skills
• Ability to lead through change, support organizational growth initiative and foster a positive work environment
• Experience managing, leading and mentoring a diverse team
• Ability to prioritize competing responsibilities, desire to work in a fast pace, changing environment
• Experience with a variety of software such as, Microsoft Office, Adobe, and Canva is preferred
• High attention to detail with the ability to prioritize and multiple task
• Interest in the film industry is beneficial

Benefits

Additional Information

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow. Apply here for your next career! If you have an appreciation for the arts and education, Academy of Art University invites you to apply for our exciting Department Manager in the Schools of Entertainment & Creative Marketing Department. This position works ONSITE in downtown San Francisco. If you are someone that has an interest in the film industry this role will provide, you with the unique opportunity to work directly with our team of Faculty & Staff in the School of Motion Picture and Television. This is a fast-paced position requiring a high level of energy, the ability to multi-task, flexibility to pivot to several different priorities while communicating effectively. Responsibilities Include : Director Support Manage the organization of day to day office and administrative functions, including administrative staff and FWS students Serve as the point person for on campus and online coordination Represent the department as a direct liaison between faculty, students and University administration Assist the Department Directors in the annual budget process Set agenda and attend Admissions and Advisor meetings with Directors Manage planning events (i.e. Spring Show, Career Night, Advisory Board meetings, guest lectures, orientation, DAT/faculty meetings, Lecture Series, town hall meetings) Act as point person for Industry on Campus and Alumni Department Oversee the organization of timelines for projects and departmental files Coordinate set-up of Director and full-time Faculty schedules and posting of office hours Manage all calendar set-up and appointment scheduling for Directors and full-time Faculty in electronic calendar system Manage all correspondence (incoming/out-going) and re-distributing of mail Assist with procedures for new instructors (paperwork, interview scheduling) Administration & Curriculum Support Coordinate with other departments, such as Academic Support Department and Curriculum Coordinate processing of curriculum updates for the department Manage the process and maintenance of files on all forms pertaining to faculty (i.e. NASAD, payroll, faculty recs., biographies, resumes) Monitor Open Registration reports with Department Directors and make corrections as necessary Process maintenance and signage requests generated by Department Directors Submit completed purchase orders and reimbursement requests and track to completion Maintain requisition binder and purchase order log Attend mandatory administration meetings and Director meetings when required Conduct quarterly Manager meetings Manage/organize other departmental projects and requests Faculty & Academic Support Represent the department as a direct liaison between Directors, Faculty and Administration Coordinate faculty attendance at conferences and expos Keep instructors updated via email, memos and phone calls regarding policies, department announcements, meetings, grading process and lectures Maintain current supply lists for classes each semester Student Support Represent the department as a direct liaison between Directors, students and administration Assist Director to keep in constant contact with Student Reps on new issues and feedback Exercise independent discretion when problem solving basic questions on various issues (i.e. grades, attendance, instructors, courses, curriculum, etc.) Assist in collecting and returning projects from instructors and the Spring Show Promote the University and student morale Maintain department notice boards with job and internship postings, events, samples of student work, faculty bios, awards, department announcements etc. Liaise with Issue Room staff on student needs

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