HR Coordinator

Benefits

Additional Information

We do not accept unsolicited resumes from third-party agencies. Resumes submitted without prior approval from our Talent Acquisition team will not be eligible for placement fees. Company Overview At Fortis Fire & Safety, we provide industry-leading fire protection & security services across the United States. Our ever-growing footprint can be seen in California, Florida, North Carolina, and Chicago, and we are acquiring new brands all the time. We are proud to work together as one team under the Fortis Fire & Safety family, which includes CJ Suppression, Diversified Systems, Inc., Integrated Fire & Security Solutions, LaMarco Systems, LifeSafety Management, Piper Fire Protection, and VFS Fire & Security Services. United by a shared mission, we deliver comprehensive fire protection and security solutions nationwide. Joining Fortis means becoming part of a nationwide, next-generation fire protection company. We're dedicated to a People-First philosophy, where we invest in our team through training and development, as well as a competitive benefits package. In return, we expect the very best from each of our employees every day. If you are ready to be exceptional in your chosen career, apply to work with us today! Here at Fortis and throughout our family of brands, we offer a comprehensive benefits package that includes: Paid vacation and sick time Company Paid Holidays Additional paid time off for life events (e.g., jury duty, bereavement) Competitive compensation 401(k) retirement plan with competitive company match Medical, Dental, and Vision insurance Short-term/Long-term disability insurance Life Insurance Career Advancement Opportunities and more! **This is a general overview of benefits. Specific eligibility and coverage details will be provided during the hiring process** Job Summary: Fortis Fire & Safety is seeking an HR Coordinator to join our team in Schaumburg, IL. The HR Coordinator serves as a key operational partner within the Corporate Human Resources department, playing a central role in supporting daily HR functions. Reporting to the Senior HR Generalist, this role leads the new hire onboarding and orientation experience, processes employee documentation and status changes, and coordinates cross-functionally to ensure alignment with HR processes and policies. The HR Coordinator also contributes to process improvement initiatives and provides support for talent acquisition activities as business needs arise. This position collaborates closely with Branch Operations, Finance, and the broader HR team to ensure all Human Resources records are maintained in a timely, accurate, and compliant manner. Schedule: Monday to Friday, 8:00 a.m. - 5:00 p.m. (in-office). Additional hours may be required as needed. Essential Duties and Responsibilities: Lead the end-to-end onboarding process for all new hires, including coordinating orientation sessions, facilitating introductions, and ensuring a consistent and welcoming experience from day one. Manage new hire system setups, including HRIS enrollment, account creation, and access provisioning across relevant platforms prior to each employee's start date. Serve as the primary point of contact for new employees during the onboarding period, providing guidance, answering questions, and ensuring all required documentation is collected and processed accurately. Collaborate with recruiters and hiring managers to ensure a smooth handoff from offer acceptance through onboarding completion. Support daily HR operations and serve as a reliable resource for employees and managers navigating HR processes and policies, including coordinating requests via HR Service Delivery and the HR shared inbox. Respond to inquiries within 1-2 business days. Process employee status changes including promotions, compensation adjustments, transfers, and both voluntary and involuntary terminations; coordinate with relevant stakeholders to ensure timely and accurate execution. Conduct exit interviews and ensure constructive feedback is gathered and communicated effectively to HR leadership. Support administration of leaves of absence (FMLA, STD, ADA, etc.), including managing and following up on paperwork requests, submission to carriers, and coordination with the HR Operations Lead for benefits and systems updates. Track payroll changes and assist with HR reporting for the Senior HR Generalist. Support benefits administration tasks, including enrollments and updates, as needed. Communicate professionally with branch operations across all locations to support HR needs. Manage, organize, and upload employee records and HR documentation with a high degree of accuracy and attention to compliance requirements. Develop and maintain Standard Operating Procedures (SOPs) to support consistency and clarity across HR functions; proactively identify and communicate workflow improvement opportunities to HR leadership. Assist with HR audits by gathering required docum

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at fortisfiresafety? Share your experience