Associate Executive (HR Service)

Responsibilities

• Document Verification & Management
• Review and verify scanned personnel documents for accuracy, completeness, and quality.
• Classify and organise documents according to established categories and filing standards.
• Rename electronic files in accordance with prescribed naming conventions.
• Identify and resolve discrepancies, including missing, duplicate, or incorrectly scanned documents.
• Maintain and update verification progress reports and tracking records.
• Records Digitisation & System Administration
• Upload verified documents into the HR system (SuccessFactors).
• Prepare, validate, and maintain document index files prior to system upload.
• Monitor and maintain logs of processed, pending, and outstanding records.
• Data Protection & Compliance
• Handle employee records with the highest level of confidentiality and professionalism.
• Ensure compliance with the Personal Data Protection Act (PDPA) and organisational data protection policies.
• Safeguard sensitive employee information and promptly escalate any data security concerns or risks.
• Administrative Support
• Provide administrative and operational support to the HR team.
• Assist with ad-hoc projects and duties assigned by the Assistant Director or Chief Human Resource Officer.

Requirements

• Education
• Diploma, Higher NITEC, NITEC, GCE 'O' Level, or GCE 'A' Level qualification.
• Experience & Skills
• Prior experience in administrative or clerical support roles.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Experience with HR systems, preferably SuccessFactors, will be an advantage.
• Key Competencies
• Strong attention to detail and accuracy.
• Excellent organisational and document management skills.
• Ability to work independently as well as collaboratively within a team.
• Strong sense of responsibility, integrity, and confidentiality when handling sensitive information.
• Sherry Tan | R23116214 | 05C3451

Additional Information

Temporary HR Administrative Assistant (Employee Services) We are seeking a meticulous and detail-oriented individual to join our Human Resource (Employee Services) team on a temporary basis. The successful candidate will support the digitisation, verification, and management of personnel records, ensuring all HR documentation is accurate, complete, and properly maintained.

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Company Intel

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