Legal Administrative Assistant

About the role

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical and administrative skills to work in the Los Angeles office. This role provides support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Legal Administrative Assistant within our Litigation Department, your responsibilities include but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents. E-filing in various state and federal courts, both trial and appellate. Creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. New client intake and file maintenance utilizing the firm's electronic records management system. Billing, travel coordination and expense reimbursement. Interacting effectively, courteously and professionally with clients, attorneys, staff and peers.

Requirements

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Required Experience:
• The salary range for this position is from $85,000 - $97,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate's experience and qualifications.
• Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.
• Ready to Grow with Us?
• If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
• The firm is not accepting resumes from search firms for this position.

Additional Information

Department: Litigation

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