Executive Assistant to the Founder & Director

About the role

The Executive Assistant will provide comprehensive support across diary management, travel planning, financial administration, office operations and project coordination. This role is ideal for someone who enjoys taking ownership, solving problems independently and ensuring that nothing is overlooked.

Responsibilities

• Complex diary and calendar management - coordinating meetings, appointments and events
• Booking international and domestic travel, accommodation and transport along with preparing detailed travel itineraries
• Managing personal administration and correspondence
• Coordinating household matters including maintenance, insurance renewals and service providers
• Managing personal bills, subscriptions and key documentation
• Supporting the Founder's commitments outside the studio, including polo season logistics and events
• Assisting with new business ventures and entrepreneurial projects as they launch
• Coordinating supplier visits, studio meetings and team events
• Supporting office management responsibilities and ensuring the studio runs smoothly
• Maintaining operational systems, procedures and documentation
• Assisting with company administration and business development activities
• Helping coordinate company initiatives, launches and special projects
• About You:
• You are exceptionally organised, highly proactive and thrive in a fast-moving environment. You enjoy creating order, solving problems and taking ownership of tasks from start to finish.
• You are someone who naturally thinks ahead, communicates clearly and can be trusted with confidential information.
• Essential Requirements:
• Previous experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive, founder or entrepreneur
• Exceptional organisational and time-management skills
• Strong financial administration and expense management experience
• Advanced Microsoft Excel skills
• Effective written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to prioritise effectively and manage multiple workstreams
• Highly discreet and trustworthy with confidential information
• A self-starter who requires minimal supervision
• Full, clean UK driving licence
• Right to work in the United Kingdom
• Comfortable working around dogs & horses
• Desirable Skills & Experience:
• Experience supporting a founder, entrepreneur or business owner
• Experience within luxury, design, property, hospitality or lifestyle sectors
• Office management experience
• Experience coordinating international travel
• Additional language skills
• Experience using Xero, QuickBooks or similar accounting software
• Working Arrangement:
• Hybrid working model
• Three to four days per week based in our Marylebone studio
• Flexibility required to support occasional events, travel and business commitments UK or international
• Why Join Us?

Additional Information

Job Title: Executive Assistant to the Founder & Director Location : Marylebone, London (Hybrid Working) Salary: £55,000 to £65,000 DOE plus benefits Job Type: Permanent, Full Time. Designed by Woulfe is an internationally recognised luxury interior design studio creating timeless, bespoke interiors for private residential clients worldwide. As the business continues to grow and evolve, we are seeking a highly organised, proactive and resourceful Executive Assistant to provide direct support to the Founder & Director. In this role, you will become a trusted and dependable assistant to the Founder, supporting both professional and personal responsibilities while helping ensure the smooth running of the studio. The Executive Assistant role is varied and fast-paced requiring exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities simultaneously.

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