HR Coordinator

About the role

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today's dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fuelled by strong client partnerships and supported by insightful workplace intelligence and innovative technology. We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds. While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being. To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce. Why you're here: As the HR Coordinator within our Shared Service Center, you will provide essential administrative and systems support across the full employee lifecycle. This is a highly process-driven role responsible for maintaining data accuracy, processing changes, supporting global HR workflows, and ensuring a seamless experience for employees and managers. You will be part of a centralized function that supports multiple regions, delivering consistent, high-quality HR administration, documentation, and systems management. Working with confidential information, you will ensure accuracy, timeliness, and compliance in all HR transactions while helping to standardize processes and improve operational efficiency. What you're responsible for: Process HR transactions across the employee lifecycle including hires, terminations, job changes, compensation adjustments, and reporting line updates. Maintain accurate employee records within the HRIS and shared systems, ensuring data integrity, compliance, and timely updates. Support onboarding activities by preparing documentation, updating systems, and coordinating necessary setup steps. Assist in administering global and regional people programs such as performance cycles, engagement programs, and learning initiatives. Coordinate HR communications, distributing timely updates, reminders, and process instructions to employees and managers. Generate reports and dashboards on key people metrics as requested by HR leadership and regional teams. Support the preparation of PowerPoint presentations, documentation, workflows, and file management. Provide administrative support for HR meetings including scheduling, agendas, minutes, follow-up actions, and content updates. Respond to routine HR inquiries, escalating more complex issues to the appropriate HR partner or specialist. Assist with job postings, interview scheduling, candidate coordination, and recruitment administration when required. Maintain shared folders, templates, and documentation to ensure global consistency. Partner with Payroll, IT, and regional HR teams to ensure cross-functional processes are completed accurately and on time. Participate in HR audits, data clean-up activities, and compliance-related tasks. Assist with data migration, testing, and updates during HR system upgrades or process changes. Support the coordination of employee changes related to acquisitions or integrations, ensuring data accuracy and smooth transitions. Provide general administrative support to the People & Culture function as needed

Benefits

Additional Information

At Unispace, we create spaces that empower people and businesses to thrive. We are a global design-build partner delivering workplace and life sciences projects for some of the world's most innovative brands. With over 500 people across four continents, we bring together strategy, design, project management, and delivery into one seamless experience. Our integrated approach enables us to move with agility, solve complex challenges, and deliver meaningful outcomes for our clients. Our people are at the centre of everything we do. We foster a collaborative, inclusive culture that values curiosity, accountability, creativity, and continuous improvement. We believe diverse perspectives strengthen our teams and help us create better experiences for our clients and each other. At Unispace, you'll have the opportunity to contribute to impactful projects, work alongside talented global teams, and grow your career in an environment that encourages innovation and new ideas.

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