Workplace Coordinator

About the role

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world's best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We've scaled to $100M+ in ARR , with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. We lean in: ownership over titles, outcomes over intentions. We fight for excellence: high standards, direct, ego-free feedback. We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you're driven by impact, pace, and raising the bar. This is the place. We're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our New York office. NYC is our largest and fastest-growing location, scaling from 120 people today to 400+ by end of year, and this role sits at the center of that growth. You'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure. This is a full-time, in-person role, on-site five days a week, Monday through Friday.

Responsibilities

• Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly
• Be the first face people see - greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance
• Handle packages, deliveries, and field day-to-day requests from employees across the office
• Own vendor relationships (cleaning, catering, supplies) and manage the office budget, partnering with Finance on contracts and invoices
• Take ownership of in-office onboarding, including desk setup and making sure new hires have a great Day 1
• Plan and execute events that build connection: team lunches, all-hands, offsites, happy hours, and company gatherings
• Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs
• Partner with IT on equipment coordination, loaner devices, and new desk setups
• What You Bring
• 2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company
• Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right
• High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem
• A people-first communicator, warm and professional in person, on Slack, and over email
• Organized under pressure and able to juggle competing priorities without dropping the ball
• Budget-conscious and comfortable managing vendors and building relationships
• Proficient in Google Workspace, Slack, and calendar tools
• Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs

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