Part Time Team Administrator

Responsibilities

• Finance & Administrative Support
• Managing client and job records using internal systems such as 'HubSpot' and 'NetSuite'.
• Generating purchase orders and processing supplier invoices.
• Creating and issuing client invoices, ensuring accuracy and timely delivery.
• Maintaining and updating the monthly order book whilst assisting with job record housekeeping.
• Compliance & Regulatory Support
• Preparing Letters of Appointment, Terms of Business, and Terms of Engagement for new instructions.
• Assisting with Anti-Money Laundering (AML) checks, including submitting forms and supporting documents to the Compliance team.
• Maintaining AML databases whilst updating relevant NetSuite records.
• Secretarial & Team Support
• Providing audio and copy typing, formatting reports, correspondence, and schedules.
• Managing diaries, scheduling meetings, and arranging appointments for the team.
• Creating presentations and maintaining accurate electronic filing systems.
• Overseeing key management, ensuring accurate records and regular audits.
• Maintaining and updating the team's CRM database (HubSpot).
• Property Marketing Support
• Preparing property particulars and availability schedules.
• Maintaining electronic filing of property photographs.
• Updating and managing property details on AgencyPilot, Costar, Agents Society, and other marketing platforms.
• About You:
• The ideal candidate will have prior administrative experience, be highly organised and possess excellent communication skills. You should also be self-motivated, have strong attention to detail and thrive in a collaborative team environment.
• Competent user of Microsoft Office Packages including Outlook, Word, Excel, PowerPoint & OneNote.
• Strong organisation skills.
• Ability to work independently without supervision.
• Friendly & professional telephone manner.
• Quick learner with new systems and software packages.
• Previous experience within the property industry is desirable, however not essential.
• Why Bidwells?
• We're a different kind of business. Whilst we're a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.

Benefits

Additional Information

Part Time Team Administrator Job Advert Are you an experienced administrator looking for your next part-time role? If so, Bidwells are looking for a professional and friendly candidate to join our Milton Keynes office within our Business Space Agency team! Our Business Space Agency (BSA) team provides expert consultancy, sales, and letting services across a wide range of commercial properties. Every transaction is managed by a dedicated partner with in-depth local market knowledge and expertise. In this role, you will play a key part in supporting the team, handling everything from initial enquiries to final invoicing, while delivering exceptional client service. This office-based role offers 15 hours per week, with flexibility in how those hours are structured across Monday to Friday. In this role, you will providing professional administrative support to the BSA team whilst managing incoming enquiries and assisting with client communications. You will be handling a variety of administrative tasks, including invoicing and document management whilst supporting the wider office with any ad-hoc administrative duties as required.

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